Grading
A primary purpose of evaluation and grading is to further effective teaching and learning. Any practices which assign a predetermined percentage of students a specific grade, that is, a certain percentage get A, another percentage get B and so on, without regard to individual achievement are prohibited.
The table below shows the official grading system used by instructors in arriving at final assessments of student performance. For letter grades authorized for use in the Faculty of Law, see the entry under that faculty.
| Undergraduate
Grading |
| Passing
Grades |
Grade Point
Value |
Description |
A+
A
A- |
9
8
7 |
Exceptional, outstanding and excellent
performance. Normally achieved by a minority of students. These grades indicate
a student who is self-initiating, exceeds expectation and has an insightful
grasp of the subject matter. |
B+
B
B- |
6
5
4 |
Very good, good and solid performance.
Normally achieved by the largest number of students. These grades indicate
a good grasp of the subject matter or excellent grasp in one area balanced
with satisfactory grasp in the other area. |
C+
C |
3
2 |
Satisfactory, or minimally satisfactory.
These grades indicate a satisfactory performance and knowledge of the subject
matter. |
| D |
1 |
Marginal Performance. A student receiving
this grade demonstrated a superficial grasp of the subject matter. |
| COM |
Excluded Grade |
Complete (pass). Used only for 0-unit courses
and those credit courses designated by the Senate. Such courses are identified
in the course listings. |
| Failing
Grades |
Grade Point
Value |
Description |
| E |
0 |
Conditional supplemental. |
| F |
0 |
Unsatisfactory performance. Wrote final examination
and completed course requirements; no supplemental. |
| N |
0 |
Did not write examination or complete course requirements
by the end of term or session; no supplemental. |
| N/X |
Excluded Grade
|
Did not complete course requirements by the end of the term; no supplemental. Used only for co-op work terms and for courses designated by Senate. Such courses are identified in the course listings. The grade is EXCLUDED from the calculation of all grade point averages. |
| F/X |
Excluded Grade
|
Unsatisfactory performance. Completed course requirements; no supplemental. Used only for co-op work terms and for courses designated by Senate. Such courses are identified in the course listings. The grade is EXCLUDED from the calculation of all grade point averages. |
| Temporary
Grades |
Grade Point
Value |
Description |
| INC |
N/A |
Incomplete. Used only for those credit courses designated by the Senate, to be replaced with a final grade by June 1. Such courses are identified in the course listings. |
| DEF |
N/A |
Deferred status granted. Used only when deferred status has been granted because of illness, an accident or family affliction. See Deferred Status. |
| INP |
N/A |
In Progress. Used only for courses designated by Senate, to be replaced with a final grade by the end of the next Winter Session except for TIED courses (identified in the Calendar). In TIED courses the INP must be replaced with a final grade by the end of the subsequent term (including Summer Session) or, where a COOP Work Term intervenes, within eight months. If a student fails to complete the second course of a TIED course sequence, then the final grade will be N. |
| CIC |
N/A |
Co-op Interrupted Course. See Co-op Regulations (14). |
| CTN |
N/A
|
The CTN designation will appear on student transcripts at mid-point through the course or at the end of the first academic term (Sept-Dec). On completion of the course, the designation will be replaced with a final grade. |
| Grade |
|
Note |
| AEG |
N/A |
Aegrotat. Transcript notation accompanying a letter grade, assigned where documented illness or similar affliction affected the student's performance or prevented completion of all course work. |
Numerical Scores 
A department may allow instructors to use numerical scores, where appropriate, but each numerical score or mark must in the end be converted to a letter grade. Where a department authorizes the use of a numerical system in its courses, instructors are responsible for informing students of the relationship between the departmental numerical system and the University letter grade system.
Grade Submission Deadlines
Excluding the University Christmas closure period and the Easter closure period (if applicable)
Seven (7) calendar days after the end of classes for courses that do not have a final examination as noted in the calendar.
Seven (7) calendar days after the examination is written for those courses that have a final examination.
In cases where there is no final examination and the due date for the last assignment is after the last day of classes, the grades should be submitted seven (7) calendar days after the due date for the assignment.
Release of Grades
Instructors are permitted to release final grades informally to students in their classes, on request, as soon as the grades have been forwarded to Undergraduate Records by the school or department.
Student records are confidential. Instructors may release grades only to the student concerned, unless they have the student’s permission to release the grades to a third party. Where grades are posted, only student numbers will be shown. Students are given the option at the beginning of a course to not have their grades posted.
Students’ grades are available through <www.uvic.ca/mypage>.
First-term results for full-year courses are released by instructors, not by Undergraduate Records.
Review of an Assigned Grade
Reviews of assigned grades, for either part of or all of a course, are governed by the following regulations, subject to any specific procedures established by individual faculties. Students should visit their faculty website or their faculty Dean’s office to obtain those procedures concerning grade reviews.
Please refer to Evaluation of Student Achievement; Student Access to Final Examination; and Release of Grades, above.
- Before applying for a formal review of a grade as outlined below, students should make every effort to discuss and/or submit a written appeal about the assigned grade with the instructor (see individual faculty procedures).
- If the instructor or Chair/Director does not agree to a review of the grade, then a formal request for review of a grade, including the grade review fee of $25, may be submitted to Undergraduate Records, normally within 21 days of the release of grades.
- Students must keep all written work returned to them by the instructor during the term and make any work available that forms part of the grade to be reviewed. Undergraduate Records will make available completed final examinations when necessary.
- Undergraduate Records will send all materials involved in the grade review to the department Chair/Director, who will then arrange an independent evaluation of the grade (see individual faculty procedures).
- The grade determined by means of a review will be recorded as the final official grade, regardless of whether it is the same as, higher than or lower than the original grade.
- Students considering a review request should note that examination papers graded E or F (and D in some faculties) are automatically read at least a second time before the grades are recorded. For that reason, an applicant who is eligible for a supplemental examination should prepare for the examination in case a change in grade is not available before the time of the supplemental examination.
- Requests for review or other consideration based on compassionate grounds such as illness are governed by separate regulations (see the entry Academic Concessions and the entry Deferred Status).
Grades for Term Work
During the session, students who believe that a grade awarded for term work is unfair should discuss the matter informally with the instructor concerned. If discussion with the instructor fails to resolve the matter, the student may appeal directly to the Chair/Director or designate of the department or school.
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