Academic Concessions

Academic Concession for work that will be completed before course grades are submitted by the instructor.

A student whose academic performance is affected by injury, family or personal affliction, or illness should immediately consult with University Counselling Services, University Health Services, or another health professional, and may request, directly from the course instructor, deferral or substitution of a mid-term test or examination, or of other work which is due during the term. This request must be accompanied by supporting documentation.

All work for which a Concession is approved must be completed before course grades are submitted by the instructor.

If the request for deferral or substitution of term work is denied, a student may appeal as described under “Appeals”.

Academic Concession for work that will be completed after course grades are submitted by the instructor.

A student whose academic performance is affected by injury, family or personal affliction, or illness, should immediately consult with University Counselling Services, University Health Services, or another health professional and, where the due date for the work is after course grades are submitted by the instructor, must submit a formal Request for Academic Concession (RAC). A RAC must always be accompanied by supporting documentation.

An academic concession may be:

• a Deferral of a final examination, test, or other course work;
• an Extended Deferral of this work;
• an Aegrotat (AEG) notation added to a course grade in cases where injury, affliction, or illness affected performance in a completed course, or will prevent completion of a course, and a Deferral is not viable;
• a Drop of courses without academic penalty — and possibly without fee penalty — after the published Last Day for Withdrawing.

All RACs, along with supporting documentation, must be submitted to Undergraduate Records. For Deferrals, Aegrotats and Drops this must normally be done within ten working days of the end of the examination period of the term in which the course is taken. For Extended Deferral this must normally be done no later than the deadline set for completion in the initial Deferral.

If a Deferral is granted, any required course work (including exams) must be completed at the latest by the end of the term immediately following the course:

• courses ending in December: completion by the end of the following April;
• courses ending in April: completion by the end of the following August;
• Summer Session courses: completion by the end of the following December.

If deferred work is not completed by the deadline, the final grade for the course reverts to the grade calculated and submitted originally by the instructor on the basis of the work that was completed. A Deferral may be extended beyond the above deadlines only in exceptional circumstances and only with the written permission of the Dean (or designate) of the student’s Faculty of Registration. An additional RAC is required, asking for an Extended Deferral.

If a Request for Academic Concession is denied, a student may appeal as described under “Appeals”.

A student who completes all course requirements is not eligible for an academic concession. Exceptions will only be considered by the Dean (or designate) of the student's Faculty of Registration if there is supporting documentation that the student was not medically or otherwise fit to make a decision on whether or not to complete the work. The RAC must be submitted to Undergraduate Records as soon as possible after completion of the work and before the results are known.