Examinations in the Winter Session are held in December and April. Timetables are posted at the Undergraduate Records website <registrar.uvic.ca> by the end of October for first-term exams (December), and by the end of February for second-term exams (April). Students should wait until the final examination timetable is posted before making travel or work plans.
Regulations Governing Administration of University Examinations
Identification, entering and exiting the examination
- Candidates may not enter the examination room until invited to do so by the invigilator in charge.
- Candidates may not enter the examination room after the expiration of one half hour, nor leave during the first half hour of an examination.
- Candidates may not leave the examination room without first delivering their examination booklets to the invigilator.
- Candidates leaving or entering examination rooms should do so quietly in order not to disturb others and are asked not to gather in adjacent corridors, lest they disturb candidates who are still writing.
- Invigilators may require candidates to remain quietly in their seats for the last 15 minutes of the examination.
- Candidates may be called upon by an invigilator to produce a UVic Student Identity Card.
- Candidates may not have any materials or equipment that are not provided by the invigilators or authorized by the instructor in charge of the course, or have communication devices such as cell phones and PDAs in their possession.
- Candidates are advised not to write extraneous material in examination booklets.
Communication during the examination
- Candidates may not communicate in any way with each other.
- Candidates who wish to speak to the invigilator should raise their hand or rise in their place.
- Candidates are not permitted to ask questions of the invigilator, except in cases of supposed errors in the papers.
- A candidate who believes that an error has been made in a paper should report it immediately to the invigilator and, after the examination, report the error in writing to Undergraduate Records. If there are other reasons for complaint, the candidate should communicate with that office within 24 hours.
- Candidates are responsible for reporting distractions, such as repetitive or excessive noise, to the invigilators without delay.
- In cases of extreme misconduct, invigilators are empowered to expel candidates from an examination room. Under such circumstances, candidates may be required to withdraw from the University following an investigation of circumstances surrounding the misconduct.
Illness or family affliction
- Candidates who fall ill during an examination should report at once to the invigilator.
- Candidates who fall ill or suffer an accident or family affliction before an examination should report the circumstances immediately to Undergraduate Records and submit a request for Academic Concession.