Undergraduate Supplemental Examinations

The following regulations apply to students in all programs except BCom, BEng, BSEng, JD, master's and doctoral programs (see regulations of the Faculties of Engineering, Law or Graduate Studies, as appropriate).

Supplemental examinations are not offered by all departments. Students will be advised whether a supplemental examination will be offered when assessment techniques are announced at the beginning of a course.

Where supplemental examinations are permitted by a department, they are governed by the following regulations:

• Students may apply to write a supplemental examination in a course only if they have written a final examination and have received a final grade of E in the course.
• Students taking 15 or more units in the Winter Session will be granted supplemental examinations only if they have passed at least 12 units of courses in that session. The maximum number of units of supplemental examinations allowed is normally 3. However, the Dean of the student’s faculty may authorize supplemental examinations in an additional 3 units if the student will complete a degree by passing all the supplemental examinations granted.
• Students enrolled in Summer Session courses or taking fewer than 15 units in the Winter Session may be granted supplemental examinations for no more than 3 units; each case will be judged on the basis of the student’s overall standing by the Dean of the student’s faculty.
• A student in the final year of a degree program who obtains a failing grade in a supplemental examination may be granted a second such examination, at the discretion of the Dean of the student’s faculty, if a passing grade in the second examination will complete the student’s degree requirements.
• A student who obtains a grade of E in a course completed in December may, if eligible, either repeat the course in the second term if it is offered or write a supplemental examination in late July.
• Any passing grade obtained on a supplemental examination will be shown in the student’s academic record with a grade point value of 1, corresponding to a D, and will be taken into account in determining the student’s graduating average and standing at graduation, but will not affect the student’s sessional grade point average.
• Supplemental examinations cover only the course work covered by written final examinations. If there was no written final examination in the course, or if a passing grade in a supplemental examination will not yield an overall passing grade in the course, a supplemental examination will not be provided.
• Supplemental examinations for Summer Session courses and for courses taken by students who are in attendance only during the first term of the Winter Session are arranged in consultation with the department or school that grants them. Supplemental examinations for all other courses taken in the Winter Session are written about the end of July.
• Students who fail to write a supplemental examination at the scheduled time forfeit both their eligibility and any fees paid for the examination.
• Supplemental examinations for courses taken during the first term of the Winter Session or during the Summer Session are scheduled by arrangement through the department.
• If the supplemental examination is not to be handled through the department, arrangements will be made through Undergraduate Records. The student will be notified by email regarding the supplemental exam, with a link to the supplemental examination application. The student must fill out the application online and return it to Undergraduate Records, accompanied by the necessary fees, by the end of the third week in June. Also, the application to write a supplemental exam is accessible online at <registrar.uvic.ca/undergrad/records/forms/forms.html>.
• Supplemental exams organized through Undergraduate Records are held on the last three working days of July each summer.
• Supplemental examinations organized through Undergraduate Records may be written at the University as well as at various centres inside and outside British Columbia (locations are restricted to universities or colleges).
• The fee for each supplemental examination is $50 on campus and $60 off campus.