Undergraduate Registration

Information on how to register as well as the day, time, place and instructor for courses is provided at the Office of the Registrar's website: <registrar.uvic.ca> or through “My Page” at <www.uvic.ca/mypage>.

General Registration Information

• Students must receive notification of admission or authorization to reregister before registering.
• Admission to the University or authorization to reregister does not guarantee entry to a particular course or program. Because enrolment in all courses is limited, admitted students may not be able to register in their chosen courses or sections.
• Each new student, by Letter of Admission, and each returning student, by accessing <www.uvic.ca/mypage>, will be informed about the procedures for registration.
• Letters of Admission or Authorizations to Reregister are valid only for the term and session to which they apply.
• Students who are required to withdraw or denied reregistration will not be permitted to register until they have met the conditions outlined in the section "Minimum Sessional Grade Point Average and Academic Standing".
• A department may cancel the registration of a student who cannot demonstrate that all course prerequisites have been met or who fails to attend a course within the following period:
• Winter Session courses
• first 7 calendar days from the start of the course
• May-August courses
• first 7 calendar days from the start of the course
• May-June courses
• first 2 class meetings
• July-August courses
• first 2 class meetings
• Not all department instructors will choose to exercise the option to drop classes. If you do not attend classes, do not assume that you have been dropped from a course by a department or instructor. Courses that are not formally dropped will be given a failing grade. You may be required to withdraw, and you will be required to pay the tuition fee for the course.
• A student who registers in and then drops courses repeatedly over several consecutive terms may have access to course registration blocked. When a registration block is to be instituted, the Registrar will issue an email notice to the student and will copy the Dean, or designate, of her or his Faculty of registration offering an opportunity for the student to respond, in writing and within 14 calendar days, to explain this registration history. The Registrar and the Dean or designate will review the student's explanation and will determine if the registration block should be imposed. If upon review of the explanation, a registration block is imposed, the student may submit an appeal to the Senate Committee on Admission, Re-registration and Transfer (c/o Undergraduate Admissions and Records).

A student who for medical or compassionate reasons is unable to attend a course during the required period should contact the department within that time to confirm registration in the course.

Course Selection Responsibility

Students are responsible for:

• choosing courses that conform to their individual program requirements and University regulations
• ensuring there is no discrepancy between the program they are following and that recorded in Undergraduate Records
• taking only those courses in which they are registered
• checking the calendar description for prerequisites, restrictions and references to duplicate, mutually-exclusive or cross-listed courses. Credit will not be assigned more than once unless it is specifically noted that the course may be taken more than once for credit.

Students who have credit for courses taken at UVic must consult the calendar course descriptions to ensure they do not duplicate courses that now have a different number. See also "Duplicate and Mutually Exclusive Courses", "Credit Limit—Beginning Level Statistics and Physics Courses", and "Repeating Courses".

Registration for Both Terms in Winter Session

Students planning to undertake studies in both terms of the Winter Session are advised to register for all courses they intend to take, including single-term courses beginning in January.

Registration for One Term Only

If suitable single-term courses are available, students may register for a program of courses to be taken in the first or second term.

Adding and Dropping Courses

The regulations for adding and dropping courses are stated in the appropriate Registration Guide or at <registrar.uvic.ca>.

You may add "standard date" courses by using online registration until the last day to add courses for each term. After the last day to add courses a request to add a course must be submitted on an Undergraduate Course Change Form to Undergraduate Records; approval is not automatic. An Undergraduate Course Change Form must be accompanied by a written explanation of the circumstances that prevented registration prior to the last day for adding courses and a memo from the course instructor stating that you have attended classes. Approval is determined by the dean or designate of the faculty of the program in which you are registered.

Please note that the deadlines and timetable for adding and dropping courses are not the same as those for fee reductions (see this page).

• Students may drop first-term courses until the last day in October and full-year and second-term courses until the last day in February without receiving a failing grade.
• A student who has a grade of E or F in a first-term course may reregister in the course if it is offered in the second term, provided that the student will be registered in not more than 9 units in the second term. A student who has an E in a first-term course may take a second-term course which lists the first-term course as a prerequisite only with the permission of the department concerned.
• An undergraduate student who drops all courses and does not intend to register in any other credit course in the session is withdrawing from the University and must notify Undergraduate Records. (See Withdrawal.)
• The University recognizes that students may choose to register in courses to determine if the courses meet their interest and expectations; students may elect to drop these courses in accordance with calendar regulations and deadlines. In exceptional situations however, a student who habitually drops courses over three consecutive terms may have access to course registration blocked. When a registration block is to be instituted, the Registrar will issue an email notice to the student and will copy the Dean, or designate, of her or his Faculty of registration offering an opportunity for the student to respond, in writing and within 14 calendar days, to explain this registration history. The Registrar and the Dean or designate will review the student’s explanation and will determine if the registration block should be imposed. If upon review of the explanation, a registration block is imposed, the student may submit an appeal to the Senate Committee on Admission, Re-registration and Transfer (c/o Undergraduate Admissions and Records).

Concurrent Registration at Another Institution

Normally a student may not be registered concurrently in courses offered at UVic and in university-level courses offered at another institution. New students must notify Undergraduate Admissions of their plan to attend another institution. Returning students must obtain a Letter of Permission from the Dean or designate of their faculty if they plan to enrol concurrently at another institution to ensure that transfer credit is recognized.

Letters of Permission for UVic Students to Undertake Studies Elsewhere

A student who wishes to take courses at other approved post-secondary institutions must receive prior approval in the form of a Letter of Permission (LOP) from the appropriate faculty advising service. For information about other specific requirements, contact the faculty advising service.

A student must have completed, or be registered in, at least 6 units of course work at UVic to be eligible for a Letter of Permission to take courses elsewhere. Note: Transfer credit is assigned upon receipt of an official transcript from the institution visited and once an evaluation has been completed; no letter grades are recognized or assigned for transfer credit course work, but will be considered if necessary to meet a specific grade requirement.

Some faculties require a minimum grade in courses taken elsewhere before transfer credit will be granted. Check the faculty sections in this calendar for regulations.

Applications for Letters of Permission by students must be accompanied by payment (see Miscellaneous Fees). If a continuing or returning student did not obtain the required Letter of Permission to undertake studies elsewhere, a document evaluation fee of $40 will be assessed for the review of transfer credit. The $40 fee is not required from students who obtain a Letter of Permission prior to their attendance.

Registration in Graduate Courses by Undergraduates

Students in their final year of a bachelor's degree program at the University of Victoria who have a grade point average of at least 6.0 (B+) in the last 15 units of course work attempted, or who would otherwise be admissible as a non-degree graduate student, may be permitted to register in a maximum of 3 units of graduate courses on the recommendation of the department concerned and with the consent of the Dean of Graduate Studies. Such courses cannot be used for credit in a subsequent undergraduate or graduate program at the University of Victoria if this work is used to satisfy the requirement for another credential.

No application for admission or supporting documentation is required; the graduate adviser of the department in which the courses are to be taken must send a recommendation to the Dean of Graduate Studies, specifying the courses selected. When written permission is received from the Dean, the approved graduate courses will be added to the undergraduate record.