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General Information

Information for All Students

Academic Sessions

The Winter Session is divided into two terms: the first, September to December; the second, January to April. The period May through August is the Summer Session. The Summer Session Guide is published separately (see this page for information).

Calendar Changes

The official academic year begins on May 1. Changes in calendar regulations normally take effect with the beginning of the Summer Session on May 1. Nevertheless, the University reserves the right to revise or cancel at any time any rule or regulation published in the Calendar or its supplements.

The Calendar does not include information on when courses will be offered. Up-to-date timetable information is available from individual department offices and from the Office of the Registrar (OREG) website <registrar.uvic.ca>. Amendments to the timetable are incorporated into the Web TimeTable, which is accessible at this website: <www.uvic.ca/timetable>.

Categories of Students

Each student who has been authorized to register in a faculty or program is designated as one of the following:

  • Regular student: A student admitted to credit courses as a candidate for a degree, diploma, or certificate.
  • Special student: A student admitted to credit courses but not a candidate for a degree, diploma, or certificate.
  • IEX: A visiting student who is attending UVic on an International Exchange Program
  • OEX: A UVic student who is attending another institution on an International Exchange Program

For categories of graduate students, see the UVic Graduate Calendar.

Classification of Undergraduates by Year

Classification of regular students by year is normally based on the number of units awarded, as follows:

Below 12 units First Year
12 to 26.5 units Second Year
27 to 41.5 units Third Year
42 units or above Fourth Year (4-year programs)
42 to 56.5 units Fourth Year*
57 units or above Fifth Year*

* Five year programs only

Special students are not classified by year.

Course Values and Hours

Each course offered for credit has a unit value. A full-year course with three lecture hours per week through the full Winter Session from September to April normally has a value of 3 units. A half-year course with three lecture hours per week from September to December or from January to April normally has a value of 1.5 units. A 3-unit course (3 hours of lectures per week throughout the Winter Session) approximates a 6 semester-hour or a 9 quarter-hour course. A course of 1.5 units approximates a 3 semester-hour or a 4.5 quarter-hour course.

Student Cards

All students require a current University of Victoria Identification Card. The card is the property of the University and must be presented upon request as proof of identity at University functions and activities. The electronic/digital records of the student card may be used for administrative functions of the University, including but not limited to, examinations, instruction, and campus security. Photo ID cards can be obtained, 24 hours following registration, at the Photo ID Centre, University Centre Lobby.

Limit of the University’s Responsibility

The University of Victoria accepts no responsibility for the interruption or continuance of any class or course of instruction as a result of an act of God, fire, riot, strike or any cause beyond the control of the University of Victoria.

Program Planning

Students are responsible for the completeness and accuracy of their registrations and for determining the requirements of their program at UVic. Please read the Calendar for information about programs and courses. Further information about program regulations or requirements is available from the appropriate faculty advising service or department.

Students who intend to complete a year or two of studies and then transfer to another university are urged to design their program so that they will meet the requirements of the other institution they plan to attend. Suggested first-year courses for students planning to enroll in professional studies at another institution are presented on this page.

Protection of Privacy and Access to Information

All applicants are advised that both the information they provide and any other information placed into the student record will be protected and used in compliance with the BC Freedom of Information and Protection of Privacy Act (1992).

Notification of Disclosure of Personal Information to Statistics Canada

Statistics Canada asks all colleges and universities to provide data on students and graduates, including student identification information (student's name, student ID number, Social Insurance Number), student contact information (address and telephone number), student demographic characteristics, enrolment information, previous education, and labour force activity. The information may be used for statistical purposes only, and the confidentiality provisions of the Statistics Act prevent the information from being released in any way that would identify a student.

Students who do not wish to have their information used can ask Statistics Canada to remove their identifying information from the national database.

Further details are available at the Statistics Canada website: <www.statcan.ca/english/concepts/ESIS/index.htm>.

Schedule of Classes (Timetable)

The schedule of undergraduate classes for the Winter Session is available from the WebTimeTable (WebTT), which is accessible at the Office of the Registrar and Enrolment Services website <registrar.uvic.ca>.

University’s Right to Limit enrolment

The University reserves the right to limit enrolment and to limit the registration in, or to cancel or revise, any of the courses listed. The curricula may also be changed, as deemed advisable by the Senate of the University.

Calendar > General Information > Information for All Students