Tuition and Other Fees

Students, parents and sponsors are advised that the following tuition fees have been approved by the Board of Governors for the 2012-2013 academic year. Please note, however, that ancillary fees may still change.

General Regulations

Students should note that the University reserves the right to change fees without notice. The University will give notice of any changes as far in advance as possible by means of a Calendar Supplement.

Student Responsibilities

• Students become responsible for their course or program fees upon registration. These fees may be adjusted only if a student officially drops courses, withdraws, cancels registration or changes status within specified time limits.
• Students are responsible for knowing in which courses they are registered. Students are required to formally drop courses, most often by using “My page”, rather than rely upon instructors to drop them due to non-attendance.
• Students waitlisted for courses are responsible for monitoring their registration status with both instructors and “My page”. The courses listed on the system are those for which the student will be assessed fees.
• Students are also responsible for knowing their fee obligations, either from the Calendar and any calendar supplements or through the UVic website. Graduate students are advised to consult the Graduate Admission and Records Office about their initial assessments and the effect of subsequent changes in registration.

Fee Accounts

The fees for a term may be made up of:

1. one full tuition installment if you are taking 3.0 or more units of courses, or project or thesis
2. one half tuition installment if you are taking less than 3.0 units and
3. any other fees assessed for that term.

Statements of account are not mailed to students. Students may view their account balances at <www.uvic.ca/mypage>. Students unable to obtain their tuition fee information from “My page” may call 250-721-7032 or 1-800-663-5260.

Overpayments and other credits in excess of term fees are applied to unpaid accounts or to the next term if a student is registered in the following term. Any remaining credit balance for a term will be refunded upon request.

Tuition fees for credit courses are exempt from the Harmonized Sales Tax (HST), but HST may be required on other fees.

Payment Due Dates

Fees are due by the following dates:

Any additional fees owing as a result of changes in a student’s registration are due by the end of the month in which the changes are made.

Payments must be received by the Accounting Services office by 4:00 pm on the due date (or on the preceding work day if the due date falls on a holiday or weekend). Students should note that web banking payments will be accepted until midnight on due dates.

Students are responsible for making their payment by the due date whether or not they received a statement of account.

Students who have not paid their full fees by October 31 in the fall term and February 28 in the spring term may have their course registrations cancelled and be denied other services.

Making Payments

Students are asked to make their payments by Internet, telephone banking, or debit card. Due to commission rates, tuition fee payments cannot be made by credit card.

Students paying through Internet or telephone banking should allow at least 48 hours for funds to be transferred to Accounting Services.

Students may also send their payment by mail, with a cheque or money order (do not mail cash) made payable to the University of Victoria to:

Students may pay in person at the Tuition Fees counter, first Floor, University Centre, but are reminded that queues will be long just before due dates.

Students should ensure that their student number and the term (e.g., YYYY-MM) are written on the face of their cheque.

Overdue Accounts

A service charge of 1.5%, annualized at 19.56%, is added at each month end to accounts not paid by their due date,.

Students with overdue tuition or other accounts may be denied services, including: registration; the addition of courses through web registration; the use of libraries and athletic and recreation facilities; access to classes and examinations; and receipt of loans, awards, grades, transcripts, degrees and documents certifying enrolment or registered status.

Students who have their registration cancelled for failing to pay their fees by a due date, or who withdraw or otherwise leave the University, remain liable for unpaid accounts. The University may take legal action or use collection agencies to recover unpaid accounts. Legal and collection costs incurred by the University in this process are added to a student’s account.

Tuition Receipts

Tuition receipts (T2202As) for income tax purposes are issued in February for the preceding calendar year. These forms are available on-line through <www.uvic.ca/mypage>.

Fee Reductions

To obtain fee reductions, students must drop courses through “My page” or submit written notice of changes in registration, on the Graduate Course Change Form, to the Graduate Admission and Records Office.

When fee reductions are granted, they will be based on either the date recorded in the web registration log, or the date on which written notice is received.

Students should not rely upon instructors to drop them from courses. Students are strongly urged to recheck their course registration status on “My page” before the full-fee-reduction deadlines, particularly if they have made course changes or have been waitlisted.

Please note that deadlines for obtaining fee reductions are different from course drop deadlines for academic purposes.

Graduate Tuition Fee Reductions

The following fee reductions apply to graduate students and auditors enrolled in graduate courses:

Fall term assessments

Spring term assessments

Fee Reduction Appeals

Students who believe a course drop has not been properly entered into their student record should contact the Graduate Admission and Records Office. Students who believe a fee reduction has not been correctly entered into their fee account should contact Accounting Services. If, following such action, a fee reduction issue remains unresolved, the student may submit an appeal in writing to the Graduate Fee Reduction Appeals Committee, c/o Manager, Tuition Fees, 1st Floor, University Center.