Registration : Leaves of Absence with Permission and Withdrawal from Graduate Programs
Students who are not on approved program extensions may take leaves for personal reasons. Students planning to take personal leave must inform their supervisor in writing in advance of the planned absences, and make appropriate arrangements for care of ongoing research projects if necessary before initiating personal leaves through the UVic portal. The deadline for students to register in a personal leave is the 100% fee reduction date for registration each term. The time taken for personal leave will be counted toward the maximum time allotted to degree completion. All program requirements, academic unit expectations and deadlines will remain the same.
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Students in Doctoral degree programs may take a maximum of 6 terms within the maximum 7-year period allowed.
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Students in regular Master’s degree programs may take a maximum of three terms within the maximum 5-year period allowed.
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Students in approved one-year master’s programs may take only one term of personal leave unless a second term of leave has been approved by the Dean of Graduate Studies.
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Students enrolled in Diploma programs may take a maximum of two terms of personal leave.
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Students enrolled in Certificate programs may take one term of personal leave.
Readmission is not guaranteed and requires the approval of both the academic unit concerned and the Faculty of Graduate Studies. Readmission does not guarantee that any courses or fee installments from the terminated program will be transferred to the reactivated program. See Transfer of Academic Credit and Courses for No Credit (FNC) in the Faculty of Graduate Studies. Upon readmission, any courses or fee installments from the abandoned program will only be transferred to the new or reactivated program on the recommendation of the academic unit and approval from the Dean of Graduate Studies.
Readmission is not guaranteed and requires the approval of both the academic unit concerned and the Faculty of Graduate Studies. Readmission does not guarantee that any courses or fee installments from the terminated program will be transferred to the reactivated program (see “Transfer of Academic Credit” and Courses for No Credit (FNC) in the Faculty of Graduate Studies). Upon readmission, any courses or fee installments from the abandoned program will only be transferred to the new or reactivated program on the recommendation of the academic unit and approval from the Dean of Graduate Studies.