Examinations in the Winter Session are held in December and April and full term or end of term Summer Session exams are held in August. Timetables are posted at the Office of the Registrar website <www.uvic.ca/exams> by the end of October for first-term exams (December), and by the end of February for second-term exams (April) and end of June for August exams. Students should wait until the final examination timetable is posted before making travel or work plans. Students who require accommodation during an examination should contact the Centre for Accessible Learning (CAL) in advance.
A student should immediately consult a health professional, and must apply for a Deferral of the examination, or an Aegrotat (AEG) notation, by completing a formal Request for Academic Concession (RAC). The RAC must be accompanied by supporting documentation, and must be submitted to the Office of the Registrar, normally within ten working days of the end of the examination period of the term in which the course is taken.
For courses ending in December that are prerequisite to courses starting in January, deferred final examinations are normally held by the end of the first two weeks in January.
For courses ending in April, deferred final examinations may be scheduled either by the department or by the Office of the Registrar. Deferred final examinations scheduled by the Office of the Registrar are held on the last three (3) working days of July. The Office of the Registrar will notify qualifying students by email, with a link to the Application to Write Undergraduate Deferred Examinations. The student must complete the application online and submit it to the Office of the Registrar, accompanied by the necessary fees, by the end of the second week in June. Deferred final examinations organized through the Office of the Registrar may be written at the University as well as at various centres inside and outside of British Columbia (locations are restricted to universities or colleges). A non-refundable administration fee of $60 is charged for each off campus deferred examination. There is no fee for deferred examinations written on campus.
Students are permitted access to final examination questions and their own answers on request to their instructor, departmental Chair, or the Office of the Registrar, after the grades have been submitted to the Office of the Registrar by the department. This access to the final examinations does not constitute a request for a review of an assigned grade. Students wishing to have grades reviewed should follow the procedure outlined under Review of an Assigned Grade”.
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Supplemental examinations for courses ending in December or taken during the Summer Session are scheduled by the department.
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Supplemental examinations organized through the Office of the Registrar are held on the last three (3) working days of July. The Office of the Registrar will notify qualifying students by email with a link to the Application to Write Undergraduate Supplemental Examinations. The student must complete the application online and submit it to the Office of the Registrar, accompanied by the necessary fees, by the end of the second week in June.
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If organized through the Office of the Registrar, a non-refundable administrative fee is charged for each supplemental examination as follows: