1. APPROVAL OF THE AGENDA

MOTION: (M. Bodden, I. Holmberg)
"That the agenda for the meeting of the Faculty of Humanities be approved." CARRIED.

2. APPROVAL OF MINUTES

MOTION: (J. Young, L. Howard)
"That the minutes of the meeting of the Faculty of Humanities held on 17 October 2003 be approved."
CARRIED.

3. BUSINESS ARISING FROM THE MINUTES - Nil

4. DEAN'S REMARKS

The Dean reported that there would be a change in the Development Officer assigned to the Faculty of Humanities. On January 5, 2004, Mr. Salekin will begin working with the Faculties of Social Sciences and Human and Social Development. Mel Murray, who was previously the Development Officer in Law and who has just returned from maternity leave, will start working with the Faculty of Humanities in conjunction with the Library. The Dean said it certainly was unfortunate that Mr. Salekin was leaving since he had clearly gained the confidence of everyone in the Faculty of Humanities, however, the change will give the Faculty a chance to work more closely with the Library; the Library has two specific fund-raising goals, collection development and technology development, and both of these are definitely in the interests of members of the Faculty of Humanities.

The Dean said that a question arose at the previous meeting regarding the appointment process for the Director of the Humanities Centre. This had led to subsequent discussions with the Chairs and Directors not only about the process of appointment but also about the future of the Centre. The Dean reported that the Vice-President Research had already struck the Committee for appointing a new Director, however, he had spoken to Dr. Taylor and suggested that the initial meeting be postponed until sometime in January after the Faculty had an opportunity to reflect on the role of the Director (especially in light of the new position of Associate Dean of the Faculty). The Dean anticipated a general discussion at the next Faculty meeting or at a special meeting, after which a proposal would be presented to Dr. Taylor.

The Dean said that the process of approving convocation lists had arisen on at least two different occasions in the past. He indicated his intention to propose a motion at the next Faculty meeting which would read: "That the Faculty of Humanities recommends to Senate that in the future the convocation list of graduating students from the Faculty of Humanities be approved by the Dean, Faculty of Humanities, or designate, after review and approval by departmental Chairs/Directors (or designates) at the Office of the Dean, Faculty of Humanities." The Dean said that the present approval process is inefficient in its use of time (for personnel in the Records Office, the Assistant Dean, and the members of the Faculty of Humanities who attend the meeting at which, especially in May, this is the only item of business), wasteful of paper (copies of the graduation list are circulated to all those who attend the meeting), and raises concerns regarding the privacy of confidential material when copies of the graduation list are not returned or filed appropriately at the end of the meeting. The Dean advised that the Faculty of Graduate Studies had already presented its own similar motion to Senate and that it passed without any concern expressed. The University Secretary had indicated that there is no procedural problem. The convocation lists would be available to Chairs who would need to sign off approving students within their own programs, and the lists would be available to members in each department via the Chair.

5. ASSOCIATE DEAN'S REMARKS

Dr. Kamboureli reported that she had met with individual departments to give them an indication of what she had been doing in her new position. Some highlights of her recent activities included:

• The University's Grants Facilitation Committee is establishing guidelines for next year's activities streamlining the facilitation process. In the future, faculty members applying for grants will be requested to inform the Dean's Office that they are applying, even if the applicant for an SSHRC grant or another grant does not require the Dean's signature. The Vice-President Research's Office needs to monitor the number of applications submitted to justify the expense and labour involved in the grants facilitation program.
• Dr. Kamboureli has started to put together a list of non-SSHRC funding agencies.
• Dr. Kamboureli has assumed responsibility for the Lansdowne Speaker's Series.
• Dr. Kamboureli has been appointed to the Research Advisory Committee, chaired by Dr. Taylor, as the Humanities representative. The Committee examines research policies and activities.
• Dr. Kamboureli is the UVic representative on the Canadian Federation for the Humanities and Social Sciences; she attended a meeting of the organization in Ottawa, November 22-23rd.
• Dr. Kamboureli has been appointed to a sub-committee that will organize a SSHRC visit to Victoria on March 5, 2004. She suggested to Dr. Taylor that a forum be held to express ideas or concerns to SSHRC; both Dr. Taylor and SSHRC have agreed and there will be a two-hour forum. She will be soliciting questions but will first circulate some information regarding the SSHRC transformation process as background.
• Dr. Kamboureli is working on aspects of a recruitment and retention plan for new faculty that should be available next Fall.
  
  

6. CORRESPONDENCE - Nil.

7. 2002-03 COURSE CALENDAR REVISIONS

MOTION: (J. Esling, I. Holmberg)
"That the Faculty approve the docket of curriculum changes as circulated, subject to editorial changes, and that the major changes be forwarded to Senate and the minor changes to the Administrative Registrar, for inclusion in next year's Calendar."

Dr. Fulton thanked the Committee for their conscientious, careful and thoughtful considerations of all the submissions. He said the Committee found the input from Ms. Gutensohn and Ms. Charlton very useful, and the excellent minutes kept by Ms. Daigle were very helpful. He reported that the largest submission was from the Linguistics Department and that he was very impressed by the degree of work done by all the departments on new courses and changes. The Dean queried whether there were statistics regarding the number of courses added or deleted and whether we were expanding our offerings. Dr. Fulton said we were decreasing because Linguistics went from 72 to 56 courses; they dropped courses that had not been taught for some time and consolidated material from other courses into some new courses. Dr. Fulton pointed out that department advisors should inform students of how frequently individual courses are taught in order to help students plan out their programs.

The motion was put and CARRIED UNANIMOUSLY.

Dr. Fulton announced that the Chair for next year's Committee would be Dr. Haskett and Dr. King the Secretary.

8. ACADEMIC STANDARDS COMMITTEE: PROPOSED CALENDAR ENTRY - FACULTY PROGRAM REQUIREMENTS

MOTION: (S. Kamboureli, M. Bodden)
"That the Faculty of Humanities approve the changes to the Faculty program requirements as recommended by the Academic Standards Committee."

The Dean advised that, since this proposed Calendar entry related to overall program requirements, it had been channelled through the Academic Standards Committee. Dr. Edgell was unable to attend our meeting but had sent two representatives from the Advising Centre, Ms. Chamberlin and Ms. Gutensohn, in order to respond to any questions. The Dean said that the document contained a number of editorial changes and clarifications. He explained that the most significant change was to the description of the general program and to the role of minors in relationship to the general program. The net effect of the changes was that it would now be possible for a student to do a minor with a general degree as well as with an honours or major. This has been accomplished by clarifying more precisely what is meant by a minor and distinguishing it from the components of a general degree. In addition, the Dean advised that the Academic Standards Committee considered the statement concerning the linkage between honours programs and graduate programs. After some discussion regarding the first paragraph of the document, a motion was put forth amending a sentence.

MOTION TO AMEND: (J. Young, S. Kamboureli)
"That the sentence read: Students who plan to undertake graduate studies are normally advised to follow an Honours Program."

The motion as amended was put and CARRIED.

The original motion was put and CARRIED.

9. OTHER BUSINESS

There being no further business the Dean wished everyone the best in the holiday season. It was moved by Dr. Hérique and seconded by Dr. Young that the meeting be adjourned at 3:25 p.m.

Dean A. Rippin, Chair
Donna Trenholm, Recorder