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Circulation Manager, The Malahat Review

The circulation manager processes all in-coming subscription orders and renewals from individuals and libraries, creating and maintaining subscriber records in the circulation database. The CM also processes and maintains records about all deposits associated with circulation and other activities. This is a permanent, part-time position.

Subscription Management
  • Using Excel, maintain and update the subscriptions database.
  • Proficiency with Excel is essential.
  • Prepare Excel file four times per year for the mail-out of the annual issues
  • Assist with renewal notices to expired and about-to-expire subscribers.
  • Assist in Christmas and other subscription drives to expired subscribers.
  • Create reports for the Editor regarding subscriptions, as necessary.
  • Create backup discs on a regular basis.
  • Prepare and package current- and back-issue orders, including large orders to bookstores, colleges, and individuals.
  • Liaise with subscription agents re: new orders, renewals, and claims.
Finances
  • Enter all subscription, issue-related, and advertising sales income into the magazines Excel financial spreadsheet.
  • Create invoices and maintain a record or invoice payments.
  • Process credit-card orders.
  • Prepare and make deposits to UVic accounting.
Writing
  • Answer queries via email or letter about subscriptions and issue orders.
  • Write and send gift cards for gift subscriptions.
  • Maintain paper and electronic files.
Other
  • Assist with public readings (i.e. hosting writers, advertising, technical support, taking admission at the door).
  • Assist Editor and Assistant Editor wherever possible as needed.

Hours and Rate of Pay: 8 hours/week at $15/hour.

Send Resumes to: malahat@uvic.ca

Closing Date: July 25, 2009, 4:30 pm
Training Begins: August 4, 2009
Job Begins: August 17, 2009
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