Terms of Reference

Type

Advisory to the President through the Executive Director of Student and Ancillary Services, and to the faith communities participating in the chaplaincy.

Charge

To advise and assist faith communities, the Chaplains, and the University Community in the carrying out of the purposes, objectives, obligations, and responsibilities as outlined in the Memorandum of Understanding between the University of Victoria and the Joint Ministry.

Membership and Appointment

• The Chaplains (ex officio)
• The Executive Director of Student and Ancillary Services (ex officio)
• An administrative nominee from each faith community represent (ex officio)
• Five members of the staff, of whom no more than three shall be members of faculty, all to be appointed by the President
• Four students who shall be appointed by the President:
• one of whom shall be nominated by the Residence Life staff;
• one of whom shall be nominated by the University of Victoria Students’ Society;
• one of whom shall be nominated by the Religious Club representative serving on the UVSS Clubs Council;
• one of whom shall be nominated by the Graduate Students’ Society.

Terms of Office

The five members of the faculty and staff shall be appointed for staggered two-year terms, effective April 1 st prior to the Annual General Meeting.

The four students shall be appointed to one-year terms, effective April 1 st prior to the Annual General Meeting.

An ex officio appointee shall be a member of the committee for the period of his/her term of office.

Officers

• The Chair shall be the Executive Director of Student and Ancillary Services
• One of the Chaplains shall be the Secretary

General Procedures 

There shall be an Annual General Meeting of the committee in April of each academic year and such other meetings as deemed necessary by the Chair of the committee.

Sub-committees shall be appointed on the basis of need.

All communications between the University and the committee shall be through the Chair.

The Advisory Committee, acting in its role as liaison between the religious communities and the University shall, each year in February, contact participating religious communities (through their representative to the Advisory Committee) and the University (through the Executive Director of Student and Ancillary Services) and request that the religious communities review the performance of their participation according to the “purpose and objectives” of the Memorandum of Understanding, and report their findings to the Advisory Committee before its Annual General Meeting in April. Any participating Advisory Committee member may raise concerns through the Advisory Committee for the consideration of other members.

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