http://web.uvic.ca/purc/ UVic Purchasing Services assists Faculty and Departments in all aspects of the supply chain including specification development, market research, sourcing, evaluations, recommendation for award, supplier quality and performance, contract management, supplier payments, asset disposal and general supply management requirements. jwg@uvic.ca (UVic Purchasing Services Web Support) Copyright UVic en-ca 1440 Tue, 1 May 2012 08:00:00 PST http://web.uvic.ca/~purc/docs/news/2012-05-01_Fair_Trade_Organic_Coffee_and_Tea.pdf The purpose of this communication is to advise you that a contract has been awarded to Canterbury Food Services to provide fair trade and organic coffee, tea, and related products, as well as equipment and services, to the University of Victoria. Through a formal tendering process, we were able to achieve exceptional pricing as offered by Canterbury, with significant cost savings to the University. For full details, please see the News Bulletin. 92 Quicknews @ web.uvic.ca/purc/ Tue, 24 Apr 2012 08:00:00 PST http://web.uvic.ca/~purc/docs/news/2012-04-23_Moving_and_Relocation_Services.pdf The purpose of this communication is to advise all campus wide users of moving and relocation services that contracts have been awarded to Armstrong Moving, Quality Move Management, and Tippet-Richardson to provide moving and relocation services to the University of Victoria. Through a formal tendering process, we were able to achieve best-in-market pricing as offered by these firms, with cost savings to the University. We encourage all users to utilize these selected moving companies when considering a relocation firm for their move to Victoria. 91 Quicknews @ web.uvic.ca/purc/ Wed, 11 Apr 2012 08:00:00 PST http://web.uvic.ca/~purc/docs/news/2012_4_11_Audio_Visual_Services.pdf We are excited to announce new arrangements in the rental, supply and provisioning of audio visual and rigging equipment and services. Through a formal sourcing process, UVic Purchasing Services was able to achieve exceptional pricing on equipment rentals from AVW-TELAV (formerly Sharp's AV), with significant cost savings to the University. Individuals requiring audio visual production and rigging equipment and services must first contact UVic AV Services. Depending on the location of the event and the scope of services required, UVic AV Services will provide the equipment and services or assist in specifying/identifying specific requirements to utilize AVW-TELAV. UVic AV Services will advise when an external service provider should be contracted. 90 Quicknews @ web.uvic.ca/purc/ Tue, 20 Mar 2012 08:00:00 PST http://web.uvic.ca/~purc/docs/news/2012-3-20_Bookstore_Webreqs.pdf Purchasing Services have added the UVic Bookstore as a department to the Web Requisition system. This enables Account Holders to order books directly from the University Bookstore using an electronic WebReq with the appropriate approvals. Alternatively, you may use a BMO Purchasing Card, if you have one. Please do not print out and submit a copy of a WebReq in person, or use a WebReq as a Purchase Order. If the Bookstore is unable to fulfill your order, they will submit the WebReq to Purchasing Services to issue a PO. Please see attachment for additional information. 89 Quicknews @ web.uvic.ca/purc/ Wed, 29 Feb 2012 08:00:00 PST http://web.uvic.ca/~purc/docs/news/Grand%20and%20Toy%20Boomerang%20Box.pdf Grand & Toy has partnered with the University of Victoria on a revolutionary new delivery box system - the G&T Boomerang Box(tm) that can make multiple trips rather than just one. Now you don't have to breakdown, and recycle our delivery boxes. Instead please save them, stack them, and the Grand & Toy Delivery team will take care of the rest. Starting March 1st all orders placed will be delivered in these new boxes. We'll return to pick up empty G&T Boomerang Boxes and re-use them for another order. Together we can help make a difference. UVic is the first and only organization to initiate this project in partnership with Grand and Toy on Vancouver Island. 88 Quicknews @ web.uvic.ca/purc/ Thu, 9 Feb 2012 08:00:00 PST http://web.finance.uvic.ca/news/pdfs/1112_Yearend_Dept_deadlines.pdf Please find attached the Accounting/Purchasing/Budget deadline yearend memo providing your deadline for posting 11/12 transactions into Banner. If you should have any questions please contact Janet Dixon, 721-7026 or Leanne Kent, 721-7035. 87 Quicknews @ web.uvic.ca/purc/ Tue, 31 Jan 2012 08:00:00 PST UNIGLOBE Geo Travel's booking systems are now fully operational. 86 Quicknews @ web.uvic.ca/purc/ Mon, 30 Jan 2012 08:00:00 PST Please be advised that Uniglobe's airline reservation booking system (Amadeus) is experiencing technical issues and thus temporarily affecting service levels at UNIGLOBE Geo Travel. This is a world-wide problem and they are working on restoring full operation as soon as possible. UNIGLOBE is still able to make most of your reservations but there may be some delays and/or a requirement to provide profile information again. 85 Quicknews @ web.uvic.ca/purc/ Thu, 22 Dec 2011 12:00:00 PST https://web.uvic.ca/purc/docs/news/2011-12-23_Courier_Services_FAQ.pdf Please see attachment for some frequently asked questions, and answers, on the new courier services process. 84 Quicknews @ web.uvic.ca/purc/ Mon, 12 Dec 2011 12:00:00 PST https://web.uvic.ca/purc/docs/Courier%20Services%20Process%20Flowchart.pdf Please see attachment for more details on the new courier services process. 83 Quicknews @ web.uvic.ca/purc/ Mon, 12 Dec 2011 08:00:00 PST https://web.uvic.ca/purc/docs/news/2011-12-12_BMO_PCard_Chip_Technology.pdf University of Victoria Bank of Montreal (BMO) Purchasing Cards are being replaced with new chip technology cards in the very near future. Replacement chip PCards will be delivered to Purchasing Services for distribution to cardholders. You may have received notification directly from BMO that your card has been sent to Purchasing. You will be contacted early in January to schedule pick-up of your new card. Please see the attachment for some key changes you should know about. In the meantime please continue to use your current Purchasing Card as normal. 82 Quicknews @ web.uvic.ca/purc/ Thu, 8 Dec 2011 08:00:00 PST http://web.uvic.ca/purc/docs/TDS%20Account%20Application.doc Please click the link for the account application form for Total Delivery Systems, per the new courier services arrangement. Complete and email or fax to Total for account setup. 81 Quicknews @ web.uvic.ca/purc/ Tue, 29 Nov 2011 12:00:00 PST https://web.uvic.ca/purc/docs/news/2011-11-29_Courier_Services.pdf Contracts have been awarded to FedEx and Total Delivery Systems, where FedEx will manage all off-island out-bound and in-bound shipments across Canada and world-wide, and Total will manage courier services for all Vancouver Island out-bound and in-bound shipments. We were able to achieve exceptional pricing on delivery charges as offered by both firms, with significant cost savings to the University. We encourage all internal users of courier services where the University pays for either out-bound or in-bound shipments, to utilize these selected couriers. Please see link for news bulletin and full details. 80 Quicknews @ web.uvic.ca/purc/ Tue, 29 Nov 2011 08:00:00 PST https://web.uvic.ca/purc/docs/staffDiscountDocuments/Dell%20MPP%20Holiday%20Flyer%20EN.PDF See link for holiday offers from Dell through UVic's Member Purchase Program. For UVic's membership number please visit the Faculty & Staff or Student discount program pages. 79 Quicknews @ web.uvic.ca/purc/ Tue, 29 Nov 2011 08:00:00 PST https://web.uvic.ca/purc/estaff.php#Technology Dell's Employee Purchase Program is now the Dell Member Purchase Program (MPP). University of Victoria employees and students are eligible for up to 30% in member savings on systems, 10% on mobility products, and exclusive financing offers. For UVic's membership number and to access the MPP website, please visit the Faculty & Staff or Student discount program pages. 78Quicknews @ web.uvic.ca/purc/ Tue, 11 Oct 2011 08:00:00 PST http://www.aircanada.com/ Air Canada has received another strike notice from CUPE, which represents the airline's 6,800 flight attendants, confirming the union's intention to begin a strike at 00:01 a.m. EDT Thursday, October 13, 2011. Please watch the Air Canada website for updates and announcements. 77 Quicknews @ web.uvic.ca/purc/ Thu, 6 Oct 2011 08:00:00 PST http://www.canadapost.ca/cpo/mc/business/productsservices/rates.jsf With the new year approaching there are several important Canada Post rate and service changes coming in January 2012 that you may want to begin planning for. A complete summary of all the changes can be found on Canada Post's website. 76 Quicknews @ web.uvic.ca/purc/ Thu, 29 Sep 2011 08:00:00 PST UNIGLOBE Geo Travel's digital phone systems malfunctioned yeseterday and unfortunately after being reinstated any saved or new voicemail messages were lost. If you left a message for anyone at UNIGLOBE Geo Travel after we left for the day yesterday please contact us again to ensure no interruption or delay to your travel needs is encountered. 75 Quicknews @ web.uvic.ca/purc/ Wed, 21 Sep 2011 08:00:00 PST http://web.uvic.ca/purc/news.php#grandandtoy Purchasing Services reminds units that Grand & Toy is our PRIMARY supplier for office supplies, paper, and toner supplies. Monk Office Supplies is only to supply non-blocked items when Grand & Toy are unable to fulfill the delivery, or when the nature of the request requires same-day or delivery on an immediate or urgent basis. Please refer to link for the original announcement. 74 Quicknews @ web.uvic.ca/purc/ Mon, 19 Sep 2011 08:00:00 PST http://www.aircanada.com/ Air Canada has received a strike notice from CUPE, which represents the airline's 6,800 flight attendants, confirming the union's intention to begin a strike at 12:01 a.m. EDT Wednesday, September 21, 2011. 73 Quicknews @ web.uvic.ca/purc/ Mon, 22 Aug 2011 08:00:00 PST http://web.uvic.ca/purc/webreq.php FAST will be unavailable on Tue., Aug. 23 from 4:30 pm to midnight. On Aug. 24 FAST will be upgraded to version 3.6. Please click the title or visit the WebReq page for more information on changes in this version. 72 Quicknews @ web.uvic.ca/purc/ Tue, 14 Jun 2011 08:00:00 PST http://web.uvic.ca/purc/news.php#71 A possible strike by Air Canada customer service and sales staff is expected to hit Tuesday morning 12:01 am in cities across Canada. Air Canada is advising the following information... 71 Quicknews @ web.uvic.ca/purc/ Tue, 14 Jun 2011 08:00:00 PST http://web.uvic.ca/purc/news.php#70 During the rotating strikes, if you wish to pick-up your cheque for payment relating to a supply to UVic, please contact UVic Purchasing Services at 250-721-8326, fax your request on your letterhead to 250-721-8327, or by e-mail to purchase@uvic.ca and advise us accordingly. Otherwise your cheque will be mailed in the normal manner. 70 Quicknews @ web.uvic.ca/purc/ Tue, 7 Jun 2011 08:00:00 PST http://web.uvic.ca/purc/docs/news/2011-06-13_GT_Employee_Discount_Program.pdf Grand and Toy now offers a discount through our Employee Purchase Program. For details, please visit the Faculty and Staff Discount Program page (e-Staff). 69 Quicknews @ web.uvic.ca/purc/ Thu, 26 May 2011 08:00:00 PST http://web.uvic.ca/purc/madeeasy.php Purchasing is complex. Approximately $100 million a year is spent by UVic departments, for all types of things. That means thousands of purchases all of which have to be approved and checked and corrected where necessary. To help you improve your purchasing efficiency and in turn to reduce errors, delays and frustration, please keep the following simplified guide handy. 68 Quicknews @ web.uvic.ca/purc/ Mon, 7 Mar 2011 08:00:00 PST https://web.finance.uvic.ca/2010-2011yearenddeptdeadlines.pdf The 2010/11 fiscal year is quickly drawing to a close. As an account holder you need revenues and expenses recorded in the correct fiscal year to match with budgets and to ensure carry-overs are complete and accurate. The Province of B.C. has set April 20, 2011 as the deadline for the University to submit draft financial statements. In order to meet this challenge and to provide accurate information in your accounts, we ask for your assistance with the following deadlines and procedures. 67 Quicknews @ web.uvic.ca/purc/ Tue, 1 Mar 2011 08:00:00 PST Academic Book Binding has recently informed the University that they will be picking up and dropping off binding jobs once every 4 weeks instead of the previous schedule of every two weeks. The next pickup date will be on or around March 24, 2011. 66 Quicknews @ web.uvic.ca/purc/ Mon, 14 Feb 2011 08:00:00 PST http://web.uvic.ca/purc/docs/news/Year_End_Procedures_2010-2011_Memo.pdf Purchasing Services conducts a review of all Corporate Supply Agreements (CSA) as they expire, to determine if they should be extended, amended, cancelled, or re-sourced prior to renewal. Purchasing Services will work with faculty, researchers and administrative units to identify AGRs or CSAs that should be competitively sourced immediately, and extend them until such time as they can be re-issued through a formal sourcing process. 65 Quicknews @ web.uvic.ca/purc/ Wed, 2 Feb 2011 08:00:00 PST http://web.uvic.ca/purc/docs/news/AD035-20-00027_Acquisition_of_Goods_and_Services_PCards.pdf Management is urged to review and discuss the policy and procedures linked in this bulletin with all cardholders responsible for departmental purchases. 64 Quicknews @ web.uvic.ca/purc/ Fri, 7 Jan 2011 08:00:00 PST http://web.uvic.ca/purc/docs/news/NEWS%20BULLETIN%20-%20Hotel%20and%20Accommodation%20Attrition%20Charges.pdf The purpose of this communication is to advise you that commencing January 2nd, 2011, the University of Victoria has changed the manner in which it will make up-front hotel accommodation and special purpose/event bookings and reservations. Commencing in January 2011, all UVic requests for hotel guest room accommodation will be on a "first right of refusal" (on-hold) basis. In other words, a UVic representative would book dates for an event, expected room nights for these dates, and other related food, beverage and ancillary services. Should another non-UVic client wish the same space that is on "Hold" for UVic, we are to be provided with a first right of refusal by direct contact with our internal faculty/department contact or Purchasing Services by the respective hotel representative. Should we wish to keep and commit to this space or interim booking, we will be required at that time to confirm into contract our specific requirements. Guarantees and cut-off dates for reductions will also not apply. 63 Quicknews @ web.uvic.ca/purc/ Wed, 15 Dec 2010 08:00:00 PST https://web.uvic.ca/purc/estaff.php#safety Do you know what to do when an earthquake starts shaking? Are you ready to "Drop, Cover and Hold On?" BC is getting ready for the first province-wide earthquake drill in Canadian history. For more info about this event, visit http://ohs.uvic.ca/. Did you know? Grab and Go kits and emergency radios are now available at a special discount to staff, faculty, and students through our e-Staff and e-Student pages and the UVic Bookstore. 62 Quicknews @ web.uvic.ca/purc/ Fri, 3 Dec 2010 08:00:00 PST http://web.uvic.ca/purc/docs/news/2010-12-03_Tent_Rental_Info.pdf The University has re-purposed several marquee tents, previously used for surplus asset storage, that are now available for University-wide use in the Greater Victoria area. There are two 30'x30' and three 20'x20' tents available for rent on a first come, first served basis. Please refer to the bulletin for step-by-step process. 61 Quicknews @ web.uvic.ca/purc/ Fri, 19 Nov 2010 08:00:00 PST http://web.uvic.ca/purc/docs/news/2010-11-19_Tent_Inventory-Rental_Program.pdf Purchasing Services has re-purposed several marquee tents, previously used for surplus asset storage (Facilities Management infrastructure decanting projects), that are now available for University-wide use. There are two 30'x30' and three 20'x20' tents available on a first come, first served basis for use in the Greater Victoria area. To request any of these tents, please complete a Tent Installation Request form, providing exact location, dates required (installation and removal), along with a WebReq to accommodate the charges and a contact person for arrangements. 60 Quicknews @ web.uvic.ca/purc/ Wed, 27 Oct 2010 08:00:00 PST The University of Victoria will be closed from December 25 to January 3 for the holiday break. Regular office hours resume on Tuesday, January 4, 2011. Best wishes to everyone for the holiday season. 59 Quicknews @ web.uvic.ca/purc/ Mon, 19 Jul 2010 08:00:00 PST http://web.uvic.ca/purc/docs/news/2010-07-19_UNIGLOBE_Employee_Travel_Announcement.pdf We at UNIGLOBE Geo Travel are very grateful for the opportunity to work with the University of Victoria. UVic has chosen us as the preferred travel management company for non-employee travel and we have been able to extend increased flight options, fantastic service, and significant savings. As we are a full service travel agency we want you to know that the same benefits are available to all UVic employees on a voluntary basis, for business or personal travel. Please read the complete Bulletin for details. 58 Quicknews @ web.uvic.ca/purc/ Mon, 12 Jul 2010 08:00:00 PST http://web.uvic.ca/purc/docs/news/2010-07-12_Sort_it_out.pdf Purchasing Services and University Systems have teamed up with Facilities Management to provide a sustainable process for handling, reusing and recycling surplus assets on campus. These new procedures will help the university meet an important goal of the Sustainability Action Plan: Campus Operations 2009-2014: to divert 75 per cent of campus waste from the landfill by 2012. Every effort will be made to reuse, recycle or sell surplus assets. Recycling will comply with all local bylaws and government regulations. Please follow the guidelines in the bulletin to dispose of surplus assets. 57 Quicknews @ web.uvic.ca/purc/ Mon, 12 Jul 2010 08:00:00 PST http://web.uvic.ca/purc/docs/news/2010-07-12_UVic_Tent_Inventory.pdf Purchasing Services has re-purposed several marquee tents, previously used for surplus asset storage (Facilities Management infrastructure decanting projects), that are now available for University-wide use. There are two 30'x30' and three 20'x20' tents available on a first come, first served basis for use in the Greater Victoria area. To request any of these tents, please complete a Tent Installation Request form, providing exact location, dates required (installation and removal), along with a WebReq to accommodate the charges and a contact person for arrangements. 56 Quicknews @ web.uvic.ca/purc/ Thu, 8 Jul 2010 08:00:00 PST https://helpdesk.uvic.ca/tools/index.php Network Services will be performing a critical upgrade on network equipment at UVic on Sunday July 11, 2010 from 6:00am to 9:00am. Purchasing Services Systems will be disrupted during this 3 hour period. We apologize for any inconvenience you may experience. If you require assistance, please contact the Computer Help Desk at: helpdesk@uvic.ca, (250) 721-7687, http://helpdesk.uvic.ca, or visit Clearihue C143. 55 Quicknews @ web.uvic.ca/purc/ Mon, 5 Jul 2010 08:00:00 PST http://web.uvic.ca/purc/docs/news/2010-07-05_Harbour_Air_West_Coast_Air_Merger.pdf The purpose of this News Bulletin is to inform you that Harbour Air and West Coast Air have merged administrative operations and are consolidating services. Starting with activities at the Richmond (YVR) and Vancouver Harbour (CXH) terminals, Harbour Air is in progress to completing the eventual merger of both firms. For details, and ongoing activities relating to the merger, please refer to the Harbour Air website at http://www.harbour-air.com/. 54 Quicknews @ web.uvic.ca/purc/ Mon, 28 Jun 2010 08:00:00 PST http://www.uvic.ca/systems/status/notices/tscannouncement.php The purpose of the Technology Solutions Centre (TSC) is to provide institutional sales assistance to faculty and staff. Faculty and staff interested in purchasing computers are encouraged to contact the Technology Solutions Centre, where trained staff can assess requirements, recommend solutions, acquire computer equipment, provide demonstrations, and answer questions regarding desktop and laptop computer configurations. 53 Quicknews @ web.uvic.ca/purc/ Thu, 3 Jun 2010 08:00:00 PST https://web.finance.uvic.ca/accounts/hst.php The Harmonized Sales Tax (HST) will come into effect on July 1. UVic department administrators and FAST Account Holders must be aware of the implications of this new tax and take the necessary steps to be ready. The following is a brief description of the HST and issues that must be addressed at the department and FAST account level. 52 Quicknews @ web.uvic.ca/purc/ Wed, 12 May 2010 08:00:00 PST http://www.uvic.ca/systems/status/notices/tscannouncement.php We are excited to announce two major changes in the support and procurement of computers on campus. First, we are establishing a Technology Solutions Centre (TSC) as a one-stop shop for all institutional computing. Second, a University contract was signed for standardized personal computer hardware and software. 51 Quicknews @ web.uvic.ca/purc/ Tue, 4 May 2010 08:00:00 PST http://uniglobetrips4u.com/go.asp?/bUNG002/mBGLGA1F/uNFNRZS6/xTYVPA1F Someone is using our name "UNIGLOBE Geo Travel" under false pretences. If you win a trip prize from UNIGLOBE Geo Travel you will receive a formal prize winner letter with a unique number. If you receive a call from UNIGLOBE Geo Travel regarding a prize we will reference this unique prize letter number. Please do not provide personal information over the phone unless you know who you are speaking to. 50 Quicknews @ web.uvic.ca/purc/ Tue, 9 Feb 2010 08:00:00 PST http://web.uvic.ca/purc/docs/news/2010-02-09_Year_End_Procedures_2009-2010.pdf Each year-end, Purchasing Services conducts a review of all Corporate Supply Agreements (CSA), generally referred to as Agreements or AGRs, to determine if they should be extended, amended, cancelled or re-sourced prior to renewal. Renewal of Purchase Agreements (AGRs and CSAs) without sourcing where the annual spend is anticipated to exceed $10K based on the prior fiscal year spend level, must be accompanied by a completed directed award form. Purchasing Services reserve the right to tender commodities under $10K if it is in the best interest of the University or if there is a sufficient local supplier network to warrant a competitive sourcing process. Directed Award forms are available on our e-procurement website. A listing of all current AGRs or CSAs issued for your administrative, research, or academic unit, expiring in fiscal year 2010-11 will be forwarded to your office under a separate document. 49 Quicknews @ web.uvic.ca/purc/ Fri, 5 Feb 2010 08:00:00 PST http://web.uvic.ca/purc/docs/news/2010-02-05_WebReq_Upgrade.pdf FAST Webreq is being upgraded on the weekend. In the new version of FAST you will have the ability to send your requisitions for the Computer Store directly to the Computer Store through the approval process in FAST Webreq. You can do so by checking the 'Send to a Department' box and then choosing 'CSTOR-COMPUTER STORE' from the drop down box. If you have any questions regarding this process please do not hesitate to contact Rosanna Perri (5041) in Purchasing. 48 Quicknews @ web.uvic.ca/purc/ Mon, 4 Jan 2010 08:00:00 PST http://uniglobetrips4u.com/go.asp?/bUNG002/mGAKD61F/uNFNRZS6/xZC1E61F Due to recent security issues heightened security procedures have been put in place at Canada's airports and elsewhere. Revised security policies and procedures, particularly baggage rules, may vary by airport and airline, but generally affect air travel to, from, and within the USA. 47 Quicknews @ web.uvic.ca/purc/ Wed, 23 Dec 2009 08:00:00 PST http://web.uvic.ca/purc/docs/news/2009-12-23_PCard_Procedures.pdf The purpose of this announcement is to provide you with advanced notice of several important changes to the processing of BMO Purchasing Card statements effective with the issuance of the January 4th, 2010 Cardholder Account Statements. Please see news bulletin for more details. 46 Quicknews @ web.uvic.ca/purc/ Thu, 10 Dec 2009 08:00:00 PST http://web.uvic.ca/purc/docs/news/2009-12-4_WebReq_Deployment.pdf Departments or end users that have not adopted the use of the WebReq, are now being asked to do so as Purchasing will discontinue accepting paper requisitions after January 4, 2010. Unless there is a compelling reason to extend this requirement after January 4, 2010, all paper requisitions will be returned to the requestor unprocessed. Please see news bulletin for more details. 45 Quicknews @ web.uvic.ca/purc/ Thu, 19 Nov 2009 08:00:00 PST http://web.uvic.ca/purc/docs/news/2009-11-19_Training_Sessions_for_Non-Employee_Travel.pdf Further to our earlier announcements following are the dates, times, and locations of the schedule for the Non-Employee Travel Management Services training sessions: Tuesday Nov. 24, 1:00 - 3:00 pm, Clearihue Building A107; Wednesday Nov 25, 1:00 - 4:00 pm, Human and Social Development A150; Thursday Nov 26, 1:00 - 3:00 pm, Business and Economics Building 180. Please contact Rosanna or Jason at Purchasing Services to register. 44 Quicknews @ web.uvic.ca/purc/ Mon, 16 Nov 2009 08:00:00 PST http://web.uvic.ca/purc/docs/news/2009-11-16_Non-Employee_Travel_2nd_announcement.pdf Please see news bulletin for more details. 43 Quicknews @ web.uvic.ca/purc/ Tue, 10 Nov 2009 08:00:00 PST http://web.uvic.ca/purc/docs/news/2009-11-10%20Uniglobe%20Announcement.pdf Please see news bulletin for more details. 42 Quicknews @ web.uvic.ca/purc/ Tue, 22 Sep 2009 08:00:00 PST http://web.uvic.ca/purc/bmoonline.php Please be advised that the August 4th - September 3rd billing and transaction statement was inadvertently posted early to FAST. This means that any changes made on details-on-line (DOL) will NOT appear in FAST for this period. Changes made prior to September 10th will have posted to FAST correctly. Please confirm on FAST that the transaction is posted to the correct account. A Journal Entry will be required at this point for changes to be made for charges after Sept 10th to FAST for this billing cycle period. We apologize for this inconvenience. 41 Quicknews @ web.uvic.ca/purc/ Fri, 18 Sep 2009 08:00:00 PST http://web.uvic.ca/purc/news.php#scam20090922 Deceptive telemarketers have been calling organizations in Victoria, including the University, to confirm information such as the correct mailing address and the type of printer the organization uses. The target may be under the impression that they are talking to their regular supplier and provides the requested information. Purchasing Services has negotiated special pricing with pre-approved businesses for the benefit of the University. Discounts on our standing agreements almost always represent the best value. Approved office products suppliers are Grand and Toy and the UVic Computer Store. Furthermore, any printers purchased under our Kyocera contract include the supply of cartridges. 40 Quicknews @ web.uvic.ca/purc/ Wed, 16 Sep 2009 08:00:00 PST http://web.uvic.ca/purc/docs/news/2009-09-16_Updates_Car_Rental_Programs.pdf Budget and Enterprise Rent-A-Car have updated their rental options and rates for University of Victoria faculty and staff. Programs are accessible under e-Merchants (for UVic business) and on the Discount Program page (for staff & faculty personal use). 39 Quicknews @ web.uvic.ca/purc/ Wed, 16 Sep 2009 08:00:00 PST http://web.uvic.ca/purc/news.php#Accent20090916 Accent Inns "Best Rate Guarantee" ensures that your rate will be reduced to match the lowest available rate posted on their website. This is automatic. Accent Inns is also offering a special rate of $89 sgl/dbl valid to September 30, 2009 at their Vancouver Airport location. This is a reduction of $16. Programs are accessible under e-Merchants (for UVic business) and on the Discount Program pages. For reservations, please call 1-888-663-0298 or visit www.accentinns.com. 38 Quicknews @ web.uvic.ca/purc/ Mon, 27 Jul 2009 08:00:00 PST http://web.uvic.ca/purc/sale/ Friday July 31st-Saturday August 1st, 10am to 4pm, University of Victoria, Parking Lot #3 - turn right off McKenzie at Gabriola Road. Also online. 37 Quicknews @ web.uvic.ca/purc/ Fri, 24 Jul 2009 08:00:00 PST http://web.uvic.ca/purc/news.php#gcoc The Great Canadian Oil Change has revised their special fleet discount program for UVic faculty, staff, students, and alumni to a 10% saving off their regular retail price of $47.99 at their Langford location at 876 Langford Parkway. 36 Quicknews @ web.uvic.ca/purc/ Thu, 25 Jun 2009 08:00:00 PST http://web.uvic.ca/purc/sale/ Friday June 26th-Saturday June 27th, 10am to 4pm, University of Victoria, Parking Lot #3 - turn right off McKenzie at Gabriola Road. Also online. 35 Quicknews @ web.uvic.ca/purc/ Fri, 12 Jun 2009 08:00:00 PST http://web.uvic.ca/purc/news.php#wcachanges UVic has joined West Coast Air's Air Bucks e-ticket floatplane travel credit program. This new program facilitates travel for faculty, staff, students and guests traveling on UVic business between Victoria, Vancouver downtown, and Vancouver airport locations. Please read the complete news bulletin for important information. 34 Quicknews @ web.uvic.ca/purc/ Tue, 26 May 2009 08:00:00 PST http://web.uvic.ca/purc/sale/ Friday May 29th, 10am to 4pm, University of Victoria, Parking Lot #3 - turn right off McKenzie at Gabriola Road. Also online. 33 Quicknews @ web.uvic.ca/purc/ Wed, 8 Apr 2009 08:00:00 PST http://web.uvic.ca/purc/docs/news/InnAid_Community_Expo_Apr_18_2009.pdf Join UVic Supplier Accent Inns at their InnAid Community Expo, Saturday, April 18, 10-4 at the Blanshard at Cloverdale Accent Inn. 30 Community Organizations join to offer education, understanding and new ideas for our community, through interactive demonstrations and presentations. Enter to win fabulous prizes! Tell your friends. Families welcome. Please bring clothing for the Salvation Army and non-perishable foods for Mustard Seed. 32 Quicknews @ web.uvic.ca/purc/ Fri, 27 Mar 2009 08:00:00 PST http://web.uvic.ca/purc/docs/news/2009-03-27_Year_End_Accounting_Deadlines.pdf This memo is to confirm the deadlines for submission and entry of transactions to be included in the 2008/09 fiscal year ending March 31, 2009. 31 Quicknews @ web.uvic.ca/purc/ Mon, 23 Mar 2009 08:00:00 PST http://web.uvic.ca/purc/news.php#wcacharters West Coast Air now offers the ability to Charter their aircraft. They have 2 types of aircraft available to Charter; the deHavilland Beaver, which seats up to 6 passengers, and the Twin Otter that seats up to 16 passengers. For details, please contact Tony Wilson, Charter Manager at 604-648-4417. 30 Quicknews @ web.uvic.ca/purc/ Thu, 12 Mar 2009 08:00:00 PST http://web.uvic.ca/purc/sale/ New surplus posted. 29 Quicknews @ web.uvic.ca/purc/ Thu, 20 Nov 2008 08:00:00 PST http://web.uvic.ca/purc/asset.php#sales Ongoing surplus furniture sales are scheduled for Fridays, 12 noon to 5pm in Parking Lot 3. For details please see the Asset Disposal page. 28 Quicknews @ web.uvic.ca/purc/ Thu, 13 Nov 2008 08:00:00 PST http://web.uvic.ca/purc/docs/travel/accentinns/UVic%20rates.pdf The Accent Inns Staff/Faculty and Student Discount Programs have been updated with rates for 2009. 27 Quicknews @ web.uvic.ca/purc/ Thu, 31 Jul 2008 08:00:00 PST http://web.uvic.ca/purc/news.php#grandandtoy Purchasing Services is pleased to announce that UVic has entered into a strategic supply arrangement with Grand and Toy effective August 15, 2008 which will give UVic the ability to realize savings in many different office supplies categories through discounts as high as 60% on a majority of products and 80% on select items. 26 Quicknews @ web.uvic.ca/purc/ Fri, 25 Jul 2008 08:00:00 PST http://web.uvic.ca/purc/news.php#oilchange The Great Canadian Oil Change has announced a special fleet discount program for UVic faculty, staff, students, and alumni at a 15% saving off their regular retail price of $42.95 at their new Langford location at 876 Langford Parkway. See notice or Discount Program pages for details. 25 Quicknews @ web.uvic.ca/purc/ Fri, 25 Jul 2008 08:00:00 PST http://web.uvic.ca/purc/news.php#van Effective September 1, 2008, rental or lease of 15 passenger vans by a UVic employee to be used for UVic business is not permitted. This action is taken as a result of the risks associated with frequent roll-overs being experienced with the 15 passenger van. Should you require transportation for large groups necessitating a vehicle for at least 15 passengers, please contact Purchasing Services for assistance. 24 Quicknews @ web.uvic.ca/purc/ Mon, 14 Jul 2008 08:00:00 PST http://web.uvic.ca/purc/news.php#workflow Have you received an email from AP Reply workflow requesting that you login with your Netlink ID and password? The process for approving invoices has been changed. New guidelines require that all expenses charged to research accounts must be approved and signed by the account holder or their delegate, regardless of the dollar amount at the time the expense is charged to the account. Please refer to full notice on Purchasing Services website and notice from Accounting Services. 23 Quicknews @ web.uvic.ca/purc/ Tue, 8 Jul 2008 08:00:00 PST http://web.uvic.ca/purc/ UVic Parking Lot #3, Finnerty & McKenzie; Friday July 11th, 10am to 4pm and Friday July 25th, 10am to 4pm. See link for detail. 22 Quicknews @ web.uvic.ca/purc/ Fri, 09 May 2008 08:00:00 PST http://www.surveymonkey.com/s.phpx?sm=64iysbA33mLHvKuCMwaGuA_3d_3d Purchasing Services wants your opinion! Please complete the attached survey to assist evaluation of our current suppliers of Stationary and Office Supplies at UVic. 21 Quicknews @ web.uvic.ca/purc/ Mon, 05 May 2008 08:00:00 PST http://web.uvic.ca/purc/docs/travel/accentinns/UVic%20rates.pdf The Accent Inns Staff/Faculty and Student Discount Programs have been updated with rates into 2009. 20 Quicknews @ web.uvic.ca/purc/ Mon, 7 Apr 2008 08:00:00 PST http://web.uvic.ca/purc/ UVic Parking Lot #2, Finnerty & McKenzie; Thursday April 10th-Saturday, April 12th. See PDF for detail. 19 Quicknews @ web.uvic.ca/purc/ Thu, 27 Mar 2008 08:00:00 PST https://web.uvic.ca/purc/estaff.php A special group package has been negotiated on behalf of staff and faculty at UVic, including special RBC Royal Bank promotional residential mortgage rates, preferred interest rates on GICs, and day-to-day banking packages. For more details see the e-Staff page. 18 Quicknews @ web.uvic.ca/purc/ Thu, 27 Mar 2008 08:00:00 PST http://web.uvic.ca/purc/news.php#westcoast West Coast Air has announced a new route to Comox on Vancouver Island. The daily scheduled service will start on Tuesday, April 1st, 2008. Please refer to the schedule and press release on our website. 17 Quicknews @ web.uvic.ca/purc/ Thu, 27 Mar 2008 08:00:00 PST http://web.uvic.ca/purc/bulletins.php Purchasing Services News Bulletins are now archived for reference on this website in the Information section. 16 Quicknews @ web.uvic.ca/purc/ Mon, 3 Mar 2008 08:00:00 PST http://web.uvic.ca/purc/news.php#clearance The purpose of this communication is to inform the University community of new US and Canada customs clearance regulations implemented recently by U.S. Customs and Border Protection and Canada Border Services Agency for import and export of commercial goods. 15 Quicknews @ web.uvic.ca/purc/ Wed, 30 Jan 2008 08:00:00 PST http://web.uvic.ca/purc/news.php#drill We have received notification that a number of DeWalt Individual Cordless Drills are being recalled for repair as the trigger switch may over-heat which may present a possible risk of fire. Please refer to the attached notice from DeWalt to check the model numbers and date codes that are affected. If you have a drill that is included in this list, STOP USING IT IMMEDIATELY, and call DeWalt toll free at 1-888-742-9168 between 8:00 am and 4:00 pm, Eastern Time, Monday through Friday for additional information or log onto DeWalt's website at www.dewalt.com. 14 Quicknews @ web.uvic.ca/purc/ Mon, 28 Jan 2008 08:00:00 PST http://web.uvic.ca/purc/news.php#yearend As part of UVic's Year-End procedures, Purchasing Services conducts a review of all Corporate Supply Agreements (CSA), generally referred to as Agreements or AGR(s), to determine if they should be amended, cancelled or re-sourced prior to renewal. Please see attached memo for important information. 13 Quicknews @ web.uvic.ca/purc/ Mon, 7 Jan 2008 08:00:00 PST http://web.uvic.ca/purc/news.php#pcardalertjan08 The purpose of this communication is to inform UVic BMO Purchasing Cardholders that recently an individual with no ties to the University of Victoria obtained via fraudulent means a current UVic Cardholder's purchasing card number and was able to make several purchases in-person at several Merchants (different locations) in a period of several days during the Christmas break. This individual replicated a BMO Mastercard with a UVic employee's card number and was successful in completing a number of transactions with a combined value in excess of $1,000. This is a reminder that Cardholders should be monitoring their transactions frequently (preferred daily) to ensure unauthorized charges are not made against their respective PCards. Under our fraud insurance, UVic has a brief (reasonable) period to report lost, stolen, unauthorized, or fraudulent transactions with BMO. BMO then resolves the unauthorized transactions directly with the respective Merchants. 12 Quicknews @ web.uvic.ca/purc/ Thu, 20 Dec 2007 08:00:00 PST http://web.uvic.ca/purc/customs.php#New_Rules New US and Canada customs clearance regulations have been implemented recently by US Homeland Security and Canada Customs for import and export of all goods. 11 Quicknews @ web.uvic.ca/purc/ Fri, 7 Dec 2007 08:00:00 PST http://web.uvic.ca/purc/news.php#helijetxmas Everyone at Helijet would like to take this moment to thank all of our valued passengers, suppliers and colleagues for their continued patronage and support. We are proud to be your Helicopter service of choice and hope to keep serving you for years to come. Wishing you all a safe, happy and prosperous 2008! Helijet has a revised Holiday schedule effective Dec.14, 2007- Jan.11, 2008. Please note there are no flights operating Dec.25, 26, 2007 or January 1, 2008. 10 Quicknews @ web.uvic.ca/purc/ Tue, 04 Dec 2007 08:00:00 PST http://web.uvic.ca/purc/docs/travel/accentinns/Pref%20xmas%20rates%202007%20.pdf Accent Inns is offering a special Christmas rate to UVic staff/faculty for 2007. 9 Quicknews @ web.uvic.ca/purc/ Wed, 28 Nov 2007 08:00:00 PST http://web.uvic.ca/purc/docs/pcard/NEWS%20BULLETIN%20BMO%20Purchasing%20Card%20Program%20-%20Termination-Changes.pdf The purpose of this communication is to inform current one-up approvers of Monthly Billing Reconciliation Statements, that Purchasing Services MUST BE advised of all terminations and status changes for any Purchasing Cardholders within their department and/or faculty, as UVic Purchasing Services is required to notify BMO of these changes within 24 hours of such change. In the event of abuse (unauthorized use of the card for purchases not related to UVic business) of the Purchasing Card by the Cardholder, and we have not notified BMO of the termination, UVic is not covered by our anti-abuse insurance coverage. 8 Quicknews @ web.uvic.ca/purc/ Fri, 02 Nov 2007 08:00:00 PST https://web.uvic.ca/purc/emerchant.php e-Merchant suppliers will be shipping 100% post consumer waste (PCW) white bond paper in place of 30% PCW as their stock is depleted. For details or to order see the e-Merchants page. 7 Quicknews @ web.uvic.ca/purc/ Wed, 01 Aug 2007 08:00:00 PST http://web.uvic.ca/purc/ewaste.php BC introduced an Environmental Handling Fee (EHF) for designated regulated electronic products effective August 1, 2007. 6 Quicknews @ web.uvic.ca/purc/ Mon, 02 Jul 2007 08:00:00 PST http://www.uvic.ca/construction/PDFs/construction-summer07-letter.pdfpdf Campus Construction Campus Access Summer 2007. 5 Quicknews @ web.uvic.ca/purc/ Sat, 21 Jul 2007 08:00:00 PST http://web.uvic.ca/purc/docs/travel/Helijet%202007%20Summer%20Schedule%20Changes.pdf Effective 21 July through 30 September, weekends and statutory holidays (6 August and 3 September). 4 Quicknews @ web.uvic.ca/purc/ Mon, 02 Jul 2007 08:00:00 PST http://web.uvic.ca/purc/forms/index.php The Hotel Reservation and Authorization Form - Non Faculty and Non Employees has been updated with information on Non-Smoking and Smoking rooms. 3 Quicknews @ web.uvic.ca/purc/ Mon, 02 Jul 2007 08:00:00 PST https://web.uvic.ca/purc/emerchant.php This is the summer to experience an amazing, scenic helicopter flight between Vancouver and Victoria! Do you have friends or family that have always wanted to fly via helicopter, but never had the opportunity? 2 Quicknews @ web.uvic.ca/purc/ Mon, 02 Jul 2007 08:00:00 PST https://web.uvic.ca/purc/estaff.php Corporate Express has announced an account for the University Staff to make personal purchases for themselves. Staff is entitled to the same pricing and discounts as we offer to the University. 1 Quicknews @ web.uvic.ca/purc/