Academic services

Services may be provided to the University under arrangements where an employer/employee relationship does not exist. Unless the provision of such services are restricted by the University's collective bargaining agreements, the University may contract for these services with self-employed individuals or with business firms.

Where an employer/employee relationship exists in respect of the performance of services, the University is required by law to provide statutory benefits (CPP, EI and WCB) and to follow specific source deduction and reporting procedures. It is therefore important that those who negotiate contracts for services be aware that self-employment results in the University not making CPP, EI and WCB contributions on behalf of the non-employee and that they should follow the guidelines set out in this policy. As well, individual contractors are not eligible for University medical, extended health, dental or group life insurance coverage. With respect to their obligations, individual contractors must be aware of and follow statutory procedures regarding, in particular, CPP, EI, WCB, GST, PST and the remitting of income tax installments.

On this page

• Academic, credit
• Academic, non-credit
• Academic, other
• Business firm retainer form
• Business firm retainer flowchart
• Process matrix

 Academic, credit

1. Regular Academic Appointments

1. All individuals with regular academic appointments, whether full or part-time, are considered employees of the University, with the exception noted in Determination of Employment Relationship policy HR6325.
2. In a case when an individual is seconded from another educational institution or government entity and where the contract is with the other institution.

2. Non-regular Academic Appointments

1. All individuals with a non-regular academic  appointment, whether full or part-time, are  considered employees of the University, with the exceptions noted in policy HR6325.
2. In a case where an individual is seconded from  another institution or government entity and where  the contract is with the other institution.
3. In a case where the contract to provide a credit course is with a Corporation or a Partnership, as defined by the Partnership Act of British Columbia.

Please see policy HR6325 for more information.

Academic, non-credit

1. All individuals delivering such courses, seminars/workshops and programs are considered employees of the University, with the exceptions noted in policy HR6325. 

2. In a case where an individual is seconded from another institution or government entity and where the contract is with the other institution.

3. In a case where the contract is with a Corporation, a Partnership as defined by the Partnership Act of British Columbia or another Institution. 

Note: In the case of non-credit program delivery, University of Victoria employees are not excluded from this section if they are associated with the Partnership or Corporation or other Institution.  The contract shall clearly specify the  names and positions of University of Victoria  employees who will participate in the delivery of the service. 

4. In the case where the contract is with a sole proprietor who is not otherwise an employee of the University of  Victoria, then:

1. where the course is recurring or intended to be  recurring and the individual teaches 40 or more  instructional hours per four-month term, an  employment relationship will normally be  considered to exist. 
2. where the course is not recurring (i.e. not more than once a year) or where the course is recurring  or intended to be recurring and the individual teaches less than 40  instructional hours per four-month term.,  then a self-employment situation may exist where the four tests (policy HR6325) are met.

 Academic, other

1. Guest Lecturers / Speakers
2. Artistic Performances 
3. Research (Grants and Contracts)
4. Consulting and other services

Please see policy HR6325 for more information.