Purchasing Officers act as agents for all internal Account holders when acquiring most products and/or services including the categories listed below. Please click on the links below to learn more for each category.
Please click here to access Academic Services web page.
Please click on the logos of the respective organizations to access their web sites.
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Facilities Management assigns a Facilities Management Project Coordinator / Manager to confirm user requirements and specifications; and work with Purchasing Services to obtain cost estimates or formal quotations.
Normally, projects less than $250,000 are specified by Facilities Management and Invitation to Tender are processed through Purchasing Services. Projects greater than 250,000 are handled by Facilities Management including the formal tendering process.
Please refer to Purchasing policy FM5105 for more information.
The appointments of Prime Consultants for Major Capital Projects are authorized by the Board of Governors. Please refer to policy FM5105 for more information. Architects and Engineers engaged by the University through Facilities Management are registered and are active members in good standing with their respective Provincial association.
Retaining Contractors for other services are acquired as provided by policy FM5105.
Purchasing Services encourages the use of UVic's Purchasing Card for payment of charges relating to Courier Services. Please click here to access Courier Services web page.
Purchasing Services recommends the use of UVic's Purchasing card for the placement of charges relating to small value acquisitions (<$1,000) that are not blocked.
Please click here to access authorized e-Merchants web sites.
Purchasing Services follows the UVic Furniture Standards Policy. Please click to access the Furniture policy BP3130, or click here to access Furniture services page.
Authorized officers of the University may, from time to time, engage outside legal counsel to act for the corporate body and through it for its officers with respect to any responsibilities discharged in the name of the University. Policy AD2100 sets out the authority, criteria, and process for the retention of external legal counsel.
Internal Legal Services inquiries shall be referred to UVIC's Legal Affairs office.
Please refer to policy AD2100 for more information.
Account holders may schedule/commit meeting room and audio visual rentals with designated facilities without the need for a purchase order. For details please click the appropriate link below.
Click here here for direct access to restricted forms for Meeting Room/Audio Visual Reservations.
Access to Meeting Rooms - Non Academic Bookings and Audio Visual Bookings.
Services that are tariffed and/or covered by the Provincial Medical Service Plan are to be processed consistent with this Plan. This area is under development and therefore should clarification or assistance be required, please contact Purchasing Services or call 250-721-8326.
The University's Relocation Grant policy HR6405 is intended to assist new appointees in meeting the costs of moving their families and personal effects to Victoria. The removal grant is not intended to cover all expenses which might be incurred such as legal fees, commissions or losses on the sale and purchase of property, medical costs associated with immigration, duty on articles brought into Canada, and other costs.
To ensure that firms provide complete and consistent quotations and information, individuals requesting quotations should use the following "New Faculty or Staff Move and Relocation Request For Quotations Form". These forms should be forwarded to Purchasing Services for review and analysis prior to ANY commitments being issued to any firms. A minimum of three written quotations are required prior to obtaining faculty/department head approval and sign-off.
Purchasing Staff will assist individuals in securing proper quotations when required.
The following relocation firms have been selected through a Request for Proposal to provide move and relocation services and should be contacted for quotations.
| Company Name | Armstrong International Movers | Quality Move Management Inc. (Allied International) |
Tippet-Richardson / TR Westcan Inc. (Allied Van Lines) |
| Address | 630 Secretariat Court Mississauga, ON L5S 2A5 |
#100 - 819 Cliveden Place Delta, B.C. V3M 6C7 |
8035 North Fraser Way Burnaby, B.C. V5J 5M8 |
| Primary Contact | Stephen Gray Director, National Accounts |
Kevin St. George President & CEO |
Brenda Naylor President |
| Sales Representative | Yvette Charbonneau 1-250-459-2779 email: yvettec@tippetrichardson.com |
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| Phone | 1-866-670-3600 ext. 252 (Toll Free) 905-795-6783 |
1-866-897-3707 604-523-3752 cell: 604-340-2580 |
604-324-5015 1-800-771-5015 |
| Fax | 905-670-0764 | 604-523-3701 | 604-324-2047 |
| steve@armstrongintl.com | kstgeorge@qmm.com | brendan@tippetrichardson.com |
For full details please see Relocation Grant policy HR6405.
Please click here for information on "Planning for your relocation". Individuals should allow at least ten (10) days for securing quotations and provision of a recommended relocation firm after contact with the first firm requested to provide a quote (quotation to commitment - 10 days).
Once the individual being relocated has made a selection, should other than the lowest quotation be selected for recommendation for award, the Faculty or Department Head or higher review and approval is required prior to commitment with the selected firm. The individual makes arrangements for this review/approval directly.
Should an individual require up-front funding to cover the relocation costs approved, the individual may apply for an Accountable Advance through Accounts Payable.
Upon conclusion of your move/relocation, Purchasing Services would appreciate recieving your comments on the quality and level of service by completing the Relocation Quality Survey Form
The overall objectives of the University Printing and Duplicating Services are to provide consistent, high quality, efficient printing and duplicating, graphics and typesetting services to meet the requirements of the University where provision of the service can be cost- justified.
Please see policy AD2525 for specific information and process/procedures to order any Printing and Graphics Services.
Requests for Printing and Graphics services are to be submitted to Printing Services and/or Graphics Services. Requests submitted that do not comply with policy AD2525 will be redirected to the appropriate department for review, consideration and approval.
Requests for photocopiers and desktop printers shall be acquired through Printing Services and/or Purchasing Servicies in accordance with the Photocopier and Print Production Equipment Acquisition Guidelines.
Please click here to access Professional and Other Services web page.
The University participates in the Province's Corporate Supply Arrangements (CSA) for these services. Please see:
Contact the suppliers directly, quoting the Provincial Government CSA.
Please click on the logo to access their web pages.
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The Butchart Gardens Food Services Planning Guide
Click here for direct access to restricted forms for Recreational/Leisure Services.
Please click here to access Research web page.
Please click here to access Safety & Emergency Kits web page.
Please click here to access Technology web page.
The University has re-purposed several marquee tents, previously used for surplus asset storage, that are now available for University-wide use in the Greater Victoria area. There are two 30'x30' and three 20'x20' tents available for rent on a first come, first served basis.
There are three costs involved in renting the tents: the rental itself, the set-up/tear-down service, and the delivery/pick-up of the anchor weights.
Tent Rental Process, Step by Step:
Contact Stephen Wylie @ 250-415-6873 / swylie@uvic.ca if you have any questions
Please click here to access Travel Services web page.
Effective June 28, 2010, the Technology Solutions Centre (TSC) provides institutional technology acquisition assistance to faculty and staff. It is the first point of contact for all institutional technology acquisitions. Click more to access further details.
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UNIGLOBE Geo Travel is the University of Victoria's preferred travel service provider for non-employee travel.
Phone: 1-250-386-8444 (press 1)
Toll-free: 1-800-457-6449 (press 1)
Email: uvic@geo.ca
