Formal solicitations are opened publicly where indicated in the Solicitation Invitation document, and all firms who have submitted a response may attend the opening at the specified time, date and location. Solicitations below a certain value, or those containing multiple items, may be exempted from the public opening procedure and opened at any time during business hours after the specified time following the date of closing.
After response submissions are opened, specifications, price extensions, delivery dates, etc., are reviewed by the Purchasing Officer. A Purchase Order or Agreement is then prepared and signed by the approval authority and issued to the successful firm(s).
The University reserves the right to reject in whole or in part any or all tenders/bids/quotations/proposals and all UVic’s Terms and Conditions apply to all acquisitions unless specifically exempted or stated otherwise in each respective solicitation invitation.
Firms submitting a Tender/Bid/Quotation/Proposal by signing and responding to any solicitation invitation are agreeing to UVic stipulated Terms and Conditions of supply fulfillment as posted on UVic’s e-Procurement website.