The successful Bidder or Proponent will be notified as soon as possible. As purchasing methods and procedures vary with the size and type of purchase, award notices may take the form of a purchase order, purchase agreement (long or short form), standing offer or blanket contract. Award notices will be available on UVic’s “Award Notice Board” as soon as possible after closing and award notification to the successful firm(s).
A Standing Offer is an agreement with a supplier to deliver goods and services “on an as and when required” basis over a specific period of time, in quantities to be determined, at prescribed prices.
All purchases made by the University must comply with Purchasing policy FM5105 and a properly completed Purchase Order or Agreement must be issued prior to fulfillment by any Supplier or Service Provider.
Acquisitions made that do not have a properly authorized Purchase Order or Agreement through Purchasing Services may not be honoured and payment may be denied (invoices may be returned to the Supplier/Service Provider without payment).
The University reserves the right to award contracts in whole, or in part, by line item, or by category of product, or not award at all.
Awards are made on the basis of “best value” or to the Bidder/Proponent deemed to be the most responsive and responsible. All things being equal (ie. quality, delivery service, performance, etc.), the lowest price submission normally receives the award.
Any modifications of a purchase award must be authorized and confirmed in a written notice from Purchasing Services.