23 November 2009
P.E.A. UVIC CHAPTER - YEAR 2009
A.G.M.
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TREASURER'S REPORT
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During the 2008/2009 year
the job of Treasurer has involved the
usual tasks of writing cheques, signing
of invoices for luncheons and the AGM and keeping an eye on the FAST account to
make sure that there are enough funds for the UVic Chapter to pay for the
various services it provides to its members.
A budget was prepared for
discussion at the Executive meeting
on 10 December 2008 and was
published on the Chapter website in January 2009 so that members could get an
idea of our expenditure plans for this year.
Also, the application for
the annual grant from the Association was prepared and submitted. The
application was successful and the grant of $8,727.32 was deposited in the
Coast Capital account on 11 April 2009. Once again the grant has increased reflecting
the fact that we had by then grown to over 800 members in the UVic Chapter of
the P.E.A. The current figure is over 830 members.
Again, this year, our
largest single item was for a social event, the very successful 'Fol-de-Rol' held at the University Club on a wet Fall evening on 28 October 2009. The total cost was $3210.65
which covered hors d’oeuvres and 1 drink for 85 members and guests. Also
included was $150 for door prizes and $375 to hire the musicians (two of whom
were Chapter members) who played a great range of rock and popular music. The
turnout could have been better but it was a wet evening and it is a busy time
of the year. We also had a very successful ‘Pond Party’ in June and a Blues
Bash in February.
In December 2008 we made our
usual donation to the Mustard Seed Food Bank which distributes to food banks in
The cost of seminars has increased
this year as the Committee has taken on new members and increased its
activities and include refreshments at each seminar. Expenditure has increased
to about $250 for gift certificates and refreshments.
The Local Reps met on 2
occasions: in April and October 2009. As usual these were very useful meetings
at which a lot of information was exchanged. The latest one included a briefing
by Labour Relations Officer Ernie Gorrie on the
basics of the bargaining process to achieve a Collective Agreement.
After a gap of 2 years, the
annual one-day retreat for the Chapter Executive was held at Dunsmuir Lodge.
Members spent the whole day discussing a wide range of topics including how to
involve members in Chapter activities and planning for some upcoming surveys of
what our members’ expectations are of the P.E.A.
The A.G.M. held in November
2008 in the Haro Room drew a very good attendance.
This year we have booked the larger Arbutus/Queenswood
room in anticipation of a larger crowd. A luncheon was provided at a cost of $591.25.
The additional $90 cost of the Haro Room was
reimbursed, as usual, by the Provincial Association.
There were no large capital
expenditures during this financial year.
The details of the income
and expenditure are presented on a separate
page and the final statement
shows that the UVic PEA Chapter
overall financial position (bank
balance Plus FAST balance Plus cash) at 31 October 2009 was a positive amount
of
$2,737.55
after cheques written for a total of $9,692.17. This compares with a
positive
balance of $6,277.50 at the same time last year after cheques written
for $10,665.00.
Any member wishing to view
the accounts in more detail is welcome to do
so in my office at a mutually
convenient time.
I would like to thank my
colleagues on the Executive for their help with this job.
Respectfully submitted
Vincent J. Connor
Treasurer,
UVic Chapter of the P.E.A.
$
Opening Balance at 01
November 2008 2440.96
Income
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Chapter expense allocation (11
April 2009) 8727.32
Interest to 31 October 2009 1.66
Re-imbursement for the rent
of a room for the 2008 AGM 90.00
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Total funds available from
income plus opening balance 11259.94
Expenses (in terms of
cheques written)
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Donations:
PSA Bursary for Career
Development (500.00)
UVic Womens’
Conference 2009
(200.00)
UVic Child Care Action
Group (200.00)
February 2009 Blues Bash
musicians (rest from FAST) (375.00)
June 200 Pond Party musician
(rest from FAST) (125.00)
October 2009 Fol-de-Rol musicians(rest from
FAST) (250.00)
3 $50 gift certificates for
the Fol-de-Rol (150.00)
Transportation costs to
Executive Retreat at Dunsmuir (67.17)
Petty cash float(3 * $300) (900.00)
Payment into the UVic FAST
account: 4000 + 2000 (6000.00)
Examples of FAST payments: ($2058.82
Blues Bash) -------
($2290.76 Pond Party) -------
($2645.65 Fol-de-Rol) -------
($681.25
AGM lunch & room) -------
($395.50 Local Reps lunches)-------
($403.20 Exec
Retreat) -------
(The FAST payments out can
exceed the payments into FAST because of a residual positive balance in FAST at
the start of the period.)
Total of cheques written (9567.17)
Balance as shown on PEA bank
stmt for 31 Oct. 2009 1692.77
Credit in the PEA UVic FAST
account at 31 Oct 2009 1105.48
Petty cash remaining at 31
October 2009 61.25
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UVic PEA Chapter financial position at 31 Oct. 2009 2859.50