Association Executive

UVic is entitled to send two members to the association Executive based on the number of members in the chapter, with one seat per four hundred members or significant portion thereof. In addition from time to time UVic members are elected by delegates to the Association's Biennial Convention.

The Association Constitution says:

ARTICLE V — Association Executive

  1. The Association Executive referred to herein shall consist of the President, First Vice-President, Second Vice-President and Secretary-Treasurer (the Table Officers) and chapter representatives appointed in accordance with Article IV. All members of the Association Executive shall be members in good standing with the Association.
  2. Except as herein otherwise provided, the affairs of the Association shall be managed by the Association Executive and it may employ persons or pay for such assistance as it may require, and otherwise use the funds of the Association in furthering the interests of members.
  3. The expenses of members of the Association, while engaged in Association work, may be authorized by the Association Executive and shall be paid out of the funds of the Association.
  4. The President, First Vice-President, Second Vice-President, and Secretary-Treasurer shall be elected by secret ballot by majority vote of all the accredited delegates present and voting at the Association's Biennial Convention. For transitional purposes, at the convention in 2005 all Table Officers will be elected for a two-year term.
  5. Any member of the Association Executive shall be eligible for re-election or re-appointment unless disqualified.
  6. A member of the Association Executive, if resigning, shall do so in writing to the Secretary-Treasurer or the President.
  7. Any Table Officer may be removed at any time by a two-thirds majority vote of the members of the Association in a secret ballot. When ten per cent of members of the Association sign a petition the Association Executive shall instruct that a ballot be prepared and distributed by an employee of the Association and not by any member of the Association Executive.
  8. In the event of a member of the Association Executive being convicted of a criminal offence, or being declared mentally incompetent, the person may thereupon be disqualified from holding office on the Association Executive by unanimous vote of all the other members of the Association Executive.
  9. In the event of a vacancy between conventions in the office of President, First Vice-President, Second Vice-President, or Secretary-Treasurer, the Association Executive shall elect by majority vote from amongst the Association Executive a person to fill the office.
  10. A quorum of the Association Executive shall be a majority of Association Executive members.
  11. Meetings of the Association Executive may be called at any time by the President or in the President's absence or incapacity by a Vice-President or by any two members of the Association Executive.
  12. Notice of meetings of the Association Executive shall be sent to each member of the Association Executive and to chapter chairpersons not less than forty-eight hours prior to the time of the meeting. In cases of emergency, any two members of the Association Executive may call a meeting. In extreme cases the meeting may take place by electronic means.
  13. Except as herein provided the Association Executive meetings shall be conducted in accordance with Robert's Rules of Order.

and the Association bylaws say:

Article IV – CHAPTERS
1. The Association Executive may recognize chapters of the Association made up of members sharing certain employment or professional characteristics.

2. Each chapter shall be entitled to appoint an Association Executive member from the chapter executive to be notified of, and to attend, all meetings of the Association Executive, subject to (4) below.

3. Chapters shall be entitled to appoint an additional Association Executive member for each additional 400 members or major part thereof.

4. The Association Executive may determine which chapters shall combine for this purpose of representation on the Association Executive and the number of Association Executive members to be elected. The combined chapters shall be entitled to jointly appoint at least one Association Executive member from those chapters.

5. Each chapter shall notify the Association headquarters of its representative(s) to the Association Executive, by letter, prior to the representative(s) attending Association Executive meetings.

6. Each chapter constitution and by-laws shall make provision for a minimum of three officers: Chairperson, Vice-Chairperson, and Secretary or Secretary-Treasurer.