Professional Employees Association
Chapter Executive Meeting
Minutes of meeting - 22 March 2002 in DSB C114 at 11:30 a.m.
Present: Maggie Cooper Little (Chair), Bert Annear, Vincent Connor, Morag MacNeil, Garry Sagert, Tony Bute (PEA Staff Officer at 12:30). Regrets: Susan Corner, Bill McGhee.
Appointment of minute taker - Morag MacNeil
1. Approval of the agenda (Annear/Connor)
2. Approval of the minutes
MOTION: (MacNeil/Connor)
That the minutes of the March 8th meeting be approved. CARRIED
Approval of the February 22nd minutes was deferred to the next meeting.
3. Urgent Business:
31 Appointment of Association Representative - Berenice Wood's resignation means that a replacement rep must be identified; this is important in light of issues facing the Association at this time. Maggie asked for volunteers.
4. Chair's Remarks and Correspondence:
41 Executive Retreat - retain on agenda for future meeting
42 Political Action Cttee - Maggie has been attending meetings (CUPE locals 917, 951, 4163; UVSS, GSS, PEA); would be willing to relinquish task if another executive member is interested
43 Resignation of Berenice Wood - Appreciation was expressed regarding Berenice's dedication of time and energy on behalf of the UVic Chapter, particularly as a member of chapter and provincial executive. A number of committee position vacancies will need to be filled.
44 BoG - Call for Nominations (staff member) will be distributed presently
5. Reports
51 Treasurer (Vincent) - Vincent reviewed the proposed 2002 budget (set out below)
511 MOTION: (MacNeil/Sagert)
That the 2002 budget be approved and accepted. CARRIED
52 Staff Officer (Tony) - NTR
53 Chapter Committees
531 Local Representatives (Susan) - NTR
532 Seminars (Bert) - NTR
533 Appointments (Garry)
533.1 Appointment of Appointments Committee Chair
MOTION: (Annear/MacNeil)
That Garry Sagert be appointed Chair and Vincent Connor be appointed a member of the Appointments Committee. CARRIED
- Vincent volunteered to assist Garry.
533.2 Joint Safety Cttee - Garry to contact Kevin Burns as to what is required.
534 Elections Cttee
534.1 Convention Delegates - Chapter may send a total of 9 delegates; to date 3 nominations have been received. Deadline is Monday, 25 March.
534.2 Chapter Vice-chair - elected replacement for Berenice to be sought
534.3 By-law revision - information and call for revisions after vice-chair election
54 Joint Committees
541 Association/University Committee (Maggie/Tony) - Met March 11th for an hour.=20 PEA took minutes. Performance Review update: being piloted in BUSI, COOP, BIOL; training to be offered; Peter Sanderson asked to give rep. at next meeting.=20 Return to Work: Implementation protocol to be developed with Lois Jones and Tony. Benefits: Human Resources is investigating options and costs of additional coverage. Central Pro-D Fund: In response to our request Steve Gorham reported that as of 10 DEC 01 9 applications (averaging $700 each) had been approved; next deadline is end of March 2002. Organizational Change: Article 23.01 - structural change issue.
542 Benefits Committee - Berenice was member of this committee. Vicki Simmons replaced Ian Thornton.
542.1 Appointment of executive member - deferred to later meeting
543 Job Evaluation Committee (Tony on b/h of Susan) - A bulletin update is expected to be distributed after the next meeting (MAY 10) with consultant; also =BD day information/education meeting of A/U members of Steering Committee (Tony/Kim/Bill/Maggie)
544 Performance Evaluation Committee
545 Equity Working Group (Maggie)
546 Discrimination & Harassment Working Group (Maggie)
55 External Committees
551 Association Executive - next meeting is 15 APR
6. Business Arising
61 Cards for retiring members - Maggie confirmed that it will be our practice to send best wishes to chapter members upon their retirement. Vincent offered to attend to this.
7. Other Business
72 Executive Retreat Debriefing - Maggie thanked the participants. Informal notes distributed by Garry (thank you, Garry!) are for participants' use and reference. Bert proposed that this item appear on next several agendae for discussion with goal to develop a list of things for attention/action [training for LR's (Susan & Tony); scheduling educ training for members by 30 APR related to C/A, etc.; review notes for other items such as listserve(s); how to encourage participation of chapter members at individual level]
73 Garry raised an issue related to dental coverage to which Tony responded. He also thanked the executive for their best wishes on the occasion of his recent marriage.
8. Adjournment
Next meeting: Friday, April 12 at 11:30 am in DSB C2114. Jill Tate, BoG staff rep will be our guest.
UVic Chapter of the Professional Employees Association
Budget for Year 2002
| Budget 2001 | Expended 2001 | Budget 2002 | |
| Bargaining expenses | 400.00 | 159.15 | 0.00 |
| Union-building activities | 200.00 | 113.25 | 200.00 |
| Annual social event | 600.00 | 725.02 | 1,400.00 |
| Inter-union activities | 200.00 | 104.15 | 200.00 |
| Local reps meetings | 700.00 | 325.65 | 600.00 |
| Annual retreat (inc gratuity) | 529.71 | 530.00 | 488.34 |
| Seminars | 1,500.00 | 567.56 | 1,000.00 |
| Gifts | 700.00 | 449.50 | 500.00 |
| Donations | 500.00 | 350.00 | 100.00 |
| Computing & phone charges | 100.00 | 103.00 | 120.00 |
| Petty Cash | 200.00 | 200.00 | 200.00 |
| Parking permits | 0.00 | 50.00 | 50.00 |
| Major educational event | 0.00 | 0.00 | 1,500.00 |
| Totals: | 5,629.71 | 3,677.38 | 6,658.34 |
Available funds:
Balance in Coast Capital at 28 Feb 2002 2801.94
Balance in EASY account at 28 Feb 2002 782.32
Allocation for Year 2001 (assume same for 2002) 4177.17
Petty Cash at 28 Feb 2002 44.09
Total funds available: 7805.52
Estimated funds still available after 2002 budget: 1147.18