Professional Employees Association

Chapter Executive Meeting

Minutes for meeting held on Friday, 11 April 2003

11:30 a.m. in BEC 363

Present: Maggie Cooper Little (Chair), Tom Gore, Bill McGhee, Morag MacNeil, Tony Bute (Staff Officer),

Vincent Connor.

Regrets: Bert Annear, Bert Klatt, John Foxgord.

0. Appointment of a minute taker.

Vincent Connor volunteered to take the minutes.

1. Approval of the agenda

MOTION (MacNeil/Connor)

That the agenda be approved. CARRIED

2. Approval of minutes from previous meeting.

Approval of the minutes for the meeting on 28 March 2003.

MOTION (Connor/MacNeil)

That the minutes of the meeting held on 28 March 2003 be approved as amended. CARRIED

3. Urgent Business: None

4. Chair's Remarks and Correspondence

41 CAMPUS03

Wyn Hunter of the Faculty of Education, UBC, forwarded an invitation to the Chair to encourage

PEA members to participate in the annual conference of the Western Canadian Universities -

Canadian Administrative, Management and Professional University Staff, to be held at UBC

from June 1-3, which happens to overlap with the PEA 2003 Convention.

Members may obtain more information at http://www.wcu-campus.ca

42 Minutes of the Senate meeting of 07 March 2003

The minutes were circulated to members.

43 Open Docket/Agenda for the meeting of the Board of Governers

The agenda was circulated and is available for members upon request.

44 United Way Campaign - Educational Event

The Chair had received a letter from Richard Skinner at Royal Roads university, who is

the Education Chair for this year's campaign, inviting the UVic PEA Chair, or a

substitute, to join other leaders in the Education group to a dinner at Royal Roads

on Monday, 16 June 2003. The Chair would not attend but one of the Executive might

consider attending.

45 CUPE Bargaining

The Chair is in regular contact with the President of CUPE 951; a meeting of the parties

with a mediator has been scheduled for 30 April 2003.

46 Executive Director's position at the Provincial Association.

The Chapter Executive sent a card to Doug Hensby with best wishes for his retirement.

It has been officially announced that Jodi Jensen will be the new Executive Director

of the Professional Employees Association, effective 01 May 2003.

5. Reports

51 Treasurer (Connor)

The Treasurer reported that the financial position was good; there was a balance

of $3584.44 in the Coast Capital savings account and $408 in the UVic EASY account.

Concerning the two PSA Bursaries, further discussions with Financial Aid had clarified

the position with regard to the Bursary for Part-Time Students: there was no difficlty

distributing the funds from this bursary. However, there was difficulty with the PSA

Career Development Bursary because PEA members very seldom could neet the requirements

for financial need that apply to bursaries administered by Financial Aid at UVic.

The capital for both bursaries (about $8000) resides in the UVic Foundation. About $475

is currently available for the Part-Time Bursary and $350 for the Career Development

Bursary, these amounts being derived from earnings from the capital.

After some discussion the Executive agreed that in view of the difficulty of PEA members

meeting the criteria, it would be best if the Career Development Bursary were

amalgamated with the Part-Time Bursary. This would require a revision of the terms of

reference of the Career Development Bursary which the Treasurer would pursue with the

help of either Lori Nolt in Financial Aid and or the Administrative Registrar.

MOTION (Gore/Connor)

That the PSA Career Development Bursary be amalgamated with the PSA Bursary for

Part-Time Students.

CARRIED

52 Staff Officer (Bute)

The staff officer gave a brief report on the matters on which he had been

working recently. No concrete plan for our response to job action has been made because

there is some optimism that a settlement between CUPE 951 and the University can still

be reached. We will try to communicate with our members as soon as any reliable and

useful information becomes available to us.

53 Chapter Committees

531 Local Representatives (Gore)

The next meeting would be held on Tuesday 27 May 2003 at which the Staff Officer would

provide some training on local reps matters. There would also be a focus on the PEA

annual convention and the delegates to the convention would be invited. Lunch would be

provided.

532 Seminars (Annear)

Nothing to report.

533 Appointments (Foxgord)

Nothing to report.

54 Joint Committees

541 Association/University Committee(Cooper Little)

Nothing to report.

The next meeting would be held on Tuesday, 15 April 2003.

542 Benefits Committee(MacNeil)

Nothing to report.

543 Job Evaluation Committee(Bute)

Nothing to report.

544 Performance Evaluation Committee(Bute)

Nothing to report.

545 Equity Working Group (Cooper Little)

Nothing to report.

546 Discrimination and Harassment Working Group (Annear)

Nothing to report.

547 Professional development Committee(Cooper Little)

Nothing to report.

The next meeting with HR is to be held on Wednesday, 16 April 2003.

55 External committees

551 Association Executive (MacNeil)

The last meeting was held on Monday, 31 March 2003.

Preliminary approval was given to the changes to Article 4 of the Association

Constitution on the representation of Chapters on the Association Executive.

This change must be presented at the convention where it will need a two-thirds

majority to be accepted.

It was announced that Jodi Jensen is one of only eight individuals selected

from across Canada to reflect Canadian labour at the prestigious

Commonwealth Study Conference in Australia and New Zealand this year. The Canadian

delegation will also include representatives from the business sector, government

and non-government organizations. Jodi's attendance will be supported by the Association.

There were 47 applicants for the PEA Scholarship Competition (22 from high school

students and 25 from university students). These will be judged by the Association

Scholarship committee and the winner will be announced on 2 June 2003 at the Convention.

As announced above at 46, Jodi Jensen was selected as the new Executive Director of the

Association effective from 01 May 2003. A farewell dinner was held for the outgoing

Director, Doug Hensby, at which Mrs Hensby was in attendance.

6. Business Arising

None.

7. Other Business

71 Educational event for members

Nothing to report.

72 Chapter website

Nothing to report.

73 By-law revisions

A by-law revision ballot is to be mailed out with the next issue of 'The Professional'.

Members are encouraged to complete the ballot and mail it as soon as possible.

74 Executive Retreat follow-up

Descriptions of the committes are being collected; a description of the work of the Local

Reps Committee will be featured in the next issue of 'The Professional'.

75 PEA Convention

751 Resolutions

Connor will make some modifications to the five resolutions generated by the Executive

and will send them to the Chair for a final check. The Chair will send them to the

Association by the deadline of Friday, 18 April 2003.

752 Delegates

The 'Form of credentials' have been circulated to the delegates who are reminded to

bring their Form to the convention.

76 Job Action Plan

Nothing to report.

8 Adjournment

MOTION (Connor/MacNeil)

That the meeting be adjourned. CARRIED

The next meeting is scheduled for 11:30 a.m. on Friday, 25 April 2003, in room BEC 363.