1.   MOTION (Gore/Phillips)  That the agenda be approved as amended.         CARRIED

2.   MOTION (Phillips/Kovach)  That the minutes of March 18, 1998, be approved as amended.     CARRIED

3.   Urgent Business.  None

4.   Chair's Remarks and Correspondence

4.1  A letter summarizing the Executive's response to the Planning and Priorities Committee Report has been sent to the University.

4.2  Darling clarified the reporting relationship between the Bargaining Committee and the Executive. It was suggested that the Bargaining Committee forward documents to the Executive for information.

4.3  A request has been received from the CSI representative for reimbursement of expenses for an event on April 1, 1998.

MOTION (Gore/Chappell)  That expenses for an event on April 1, 1998, to acknowledge CSIs joining the PEA be reimbursed to a maximum of $20. CARRIED

4.4  Agendas and minutes of meetings of the Senate and the Board of Governors have been requested and will be sent to the Chapter President for circulation to the Executive of relevant items.

4.5  The Librarian Review Committee will select their own PEA representative from Library staff. The appointment of a representative by the Chapter will, therefore, not be required.

4.6  As of April 1, 1998, 20 CSIs will become members of the Chapter.

4.7  MOTION (Gore/Phillips)  That a letter be sent to welcome the CSIs to the PEA. CARRIED

4.8  Changes suggested by the Executive to the letter in response to the CASS review will be incorporated and the letter will be sent to Dr. Rowlatt.

5.1  A/U Committee (Darling)
  A revised draft of the memo from the Dean of HSD re appointment  procedure for sessional lecturers was circulated to Directors. Concerns re the inclusion of the phrase "and professional staff" will be raised at the next A/U meeting.
The interpretation of Compassionate Leave (14.03) in the current agreement will be clarified.

5.2  Bargaining Committee (Darling)

A membership information meeting has been held, and notice to bargain has now been served. Following circulation of the proposed agenda to the membership, the Bargaining Committee is currently reviewing language of  the proposal. Darling will request that the Bargaining Committee forward the final proposal language to the Executive.

5.3  Budget Committee (Darling)

A meeting was held March 31, 1998. The proposed budget was distributed and reviewed.

MOTION (Darling/Milner)  That a working budget of up to $3,000 be granted to the Seminar Committee.  CARRIED

MOTION (Thornton/Kovach)  That the Chapter President form a Union-building Committee to enhance participation in and the reputation of, our union and that a working  budget of up to $600 be granted to the committee.   CARRIED

5.4  Provincial Executive Meeting (Gore)

Business at the recent meeting included:

  An Access membership database has been set up;
  The UVic Chapter's request for salary replacement for the Executive Retreat was approved;
  Membership in the FOI and Privacy Association (FIPA) was approved;
  A more visible PEA web presence will be developed;
  Future Provincial Executive meetings will follow the GLP meetings.
 
5.5  Seminar Committee (Phillips)

A meeting was held on April 1, 1998, to discuss responses to the recent survey of the membership and to establish a preliminary plan.  Copies of a report from the meeting were distributed. Three series of seminars will be organized to address the key areas identified in the recent survey:

   Financial Planning, including pension issues;
   Workplace Issues;
   Career Development.
 
5.6  Manager, Pension Administration

Chappell reported that Susan Service will start as the new Manager,  Pension Administration on April 14, 1998, overlapping with John Levy until John's  retirement early next year.

6.1  Gore reported that a letter has been received from the Chancellor in acknowledgement of the Chapters comments on the Honorary Degree Policy.

8.   Proactivity/Goals

The one-day Executive Retreat will be held at Dunsmuir Lodge on a date to be confirmed.

Meeting adjourned at 1:35 pm.