1. MOTION (Kovach/Chappell) That the agenda be approved as amended. CARRIED

2. MOTION (Phillips/Kovach) That the minutes of 4 March 1998 be approved as amended. CARRIED

3. Urgent Business None.

4. Chair's Remarks and Correspondence

4.1  Local Representatives Meeting Thursday 5 March 1998 2:30 PM to 4:30 PM Clearihue C117. UVic Directors are invited to attend this Local Representatives Meeting as this meeting is a planning and priorities meeting and the information discussed with be informative to the Directors.

4.2  Glen Darling has written to Kathryn Danchuk - PEA President - to request one day salary replacement for nine individuals from the PEA Directors,  Association/University Committee and Bargaining Committee to attend a UVic PEA Executive retreat.

4.3  Glen Darling has left a message asking Marianne Teo, employee representative on the UVic Board of Governors, if she would mind attending a future PEA UVic Chapter Executive meeting to give a brief report on the UVic Board of Governors and answer any questions.

 5.1  Appointments Committee (Kovach)

Mary-Lynne Britt has accepted appointment to the Employee Family Assistance Program Committee to represent PEA membership.

5.2  Bargaining Committee (Darling, Doyle) The survey of bargaining issues has been sent out to the PEA membership.

The deadline for returning survey responses to the Victoria PEA office is Friday 6 March 1998. About 100 survey responses have been received so far.  Jane Kovach will alert Local Representatives to advise PEA membership that outstanding survey responses can be turned into Local Representatives who will turn them over to Elaine Doyle at the Thursday 5 March 1998 Local Representatives Meeting.

5.3  Staff Officer (Doyle)

Doyle is working on a number of issues for PEA membership:

  a dismissal while on probation
  a member's conduct towards another member
  classification review
  professional development leave request turned down
  bargaining unit work
 
5.4  PEA UVic Chapter Directors' Budget Subcommittee: No report.

Carried forward to the next Directors meeting.

This Subcommittee was previously referred to in minutes as the "Education/Professional Development Subcommittee". There was concern that this title might cause confusion between the professional development allowance afforded PEA membership under the UVic/PEA Contract and the initiative of the PEA UVic Chapter Executive to form a budget subcommittee to examine how PEA dues available to the UVic Chapters might be employed in support of PEA membership education and professional development.

5.5  Association/University Committee (Darling/Doyle)
 

1. Salary on Promotion
The University and the Association continue to disagree on the interpretation of Article 21.10 - Salary on Promotion. (see article page 7, The Professional, vol 24, number 2, February 27, 1998) This issue will be brought to the table for the upcoming new contract bargaining.

2. Use of  Professional Development Allowance Funds:
PEA members can claim an eligible expense over a period of years if it exceeds the annual entitlement.

3. Great West Life Extended Medical
Great West Life's extended medical policy for PEA members does not cover alternative procedures for dental work.

4. Christmas Closure
PEA representation on the Association/University Committee is requesting that the University provide consistent administration of the Christmas Closure in respect to PEA membership having to contribute a day of vacation or a day of CTO for the closure.

5. President's Advisory Committee on Computing
The subcommittee struck by the PACC has delivered their report to the VP Finance and Operations. PEA membership had the perception that the report was going to be made public. Glen Darling will write VP Rowlatt to request that the report be made public.

6. WCB Regulations
New WCB regulations introduce new employer responsibilities to reduce the potential for repetitive strain inquiries (RSI) in the work place. Our Union informed the University that they have concerns about their personal liability in implementing these new WCB regulations.
 

5.6  Performance Review Committee (Phillips)

The Performance Review Committee has examined a number of microcomputer based tools which assist with conducting performance assessments. A survey was take of a representative sample of individuals who supervise PEA members on campus and Macintosh and Windows microcomputers are being used in about equal numbers. The only microcomputer based tool which runs on both Macintosh and Windows microcomputer what not satisfactory. The Performance Review Committee is therefore considering recommending a paper form with an associated procedure manual. The draft of this paper form is anticipated to be ready for review at the next Association/University meeting.

6.1  Faculty/Staff Pension Fund Administrator Selection Committee (Chappell)

The Faculty/Staff Pension Fund Administrator Selection Committee has received the applications from those individual who have applied for the position. A short list of applicants has been prepared. Individuals on the short list have been interviewed. The Selection Committee is formulating their recommendation as to most suitably qualified applicant.

7.1  Draft Report on University Planning and Priorities Committee (Gore)

A February issue of the UVic RING contained a special insert which was the "Report of the Planning and Priorities Committee of the University of Victoria on the Objectives of Undergraduate and Graduate Education".  Tom Gore requested that all UVic PEA Chapter Directors read this publication and consider issues to be included in a PEA response to the UVic Planning and Priorities Committee Report.

8.1  Executive Retreat (Darling)
Items to be covered:
(a)  review of UVic PEA Chapter history
(b)  PEA Committee reports (received from Committees in writing for consideration)
(c)  new contract bargaining issues
(d)  short term goals
  PEA membership visibility on campus
  PEA recognition on campus
  PEA representation on University committees, Board of Governors, etc

The meeting adjourned at 1:30 PM.