Chapter Executive Meeting
Professional Employees Association
Minutes from March 10th, 1999 beginning at 12:30pm
in Human & Social Development Building A250

3.1 Extra-to-Load meeting Friday, March 12, 1999 (Darling/Gore)

A survey to members requesting feedback on extra-to-load responsibilities was distributed by e-mail and approximately 20 responses have been received to date. Gore and Darling will caucus to prepare for the March 12 meeting.

3.2 March 18 Social (Corner)

The social will be held on March 18, 4:00 - 5:30 pm in the lounge of the Graduate Student Centre. Corner will arrange for refreshments and send an e-mail notice to Local Representatives and the A&AP listserv to invite all Chapter members.

4.1 Joint UVic/PEA proposal to Senate

Darling will circulate a draft proposal re PEA representation on search committees for senior appointments to Directors by e-mail. Comments will be presented at the Association/University meeting on March 16. The basis for this proposal is to implement collegial forms of governance (UVic Strategic Plan).

4.2 March 18 social.

Alan McLeod and Janice Brown have confirmed they will attend the March 18 social.

4.3 Chapter annual allocation

The Chapter annual expense allocation is being sent by Provincial.

4.4 A thank you card has been received from Ann Nightingale regarding the gift the Chapter presented on her resignation from UVic.

4.5 Three SI positions in Computing and User Services are being converted to PEA positions and the positions will be posted. The people temporarily working in the positions will be paid retroactively at the PEA level.

4.6 A gift will be presented to Alan McLeod and Janice Brown at the March 18 social. Gore will buy the gift. (Expenditure approved at January 27, 1999, meeting)

4.7 Chapter Executive Retreat

Berenice Wood will summarize the notes from the flip charts used at the Retreat. A report based on this summary will be submitted for approval at the next Executive meeting.

5.1 Staff Officer Report (Forde)

  A side-by-side version of the new collective agreement (with the former agreement and the new agreement presented side-by-side) has been distributed to Directors by e-mail. Hard copies will also be distributed.

  A list of UVic members has been generated from the database. This can be sorted alphabetically by name, building, or position. Forde will send an electronic version to Corner.

  A change to have the Communications Services Director report to the President will not affect the five PEA information officers.

  Draft guidelines re professional development leave and expense accounts will be discussed at the next Association/University meeting.

  Three positions in Computing and User Services will now be posted on campus for one week.

  The member in the Molecular Beam Lab has been issued a lay off notice.

  A member in Computing and User Services has requested reclassification.

  The job description of a PEA member in the Institute for Integrated Energy Systems is being reviewed.

  Budget considerations may affect a position in Division of Continuing Studies.

5.2 Provincial PEA Executive (Gore)

The next meeting will be held March 15th. Gore will report on the Executive Retreat. Responses to plans for the restructuring meeting will be discussed.

5.3 CUUE Meeting (Darling/Gore)

Suggestions for issues to raise should be forward to Gore and Darling before the next meeting.

5.4 Appointment Committee

Darling will survey Directors by e-mail regarding the Job Evaluation Committee.

5.5 Seminars Committee (Cooper Little)

The financial planning series concluded on March 9 with a seminar by Ken Bates, Kitty Hawk Consulting, on "How to Make Your Mortgage Interest Free".

A Salary Deferral Plan information session has been planned for Monday, March 29, 12:00-1:30 in the MacLaurin Bldg., Room D111. The Salary Deferral Joint Committee members (Jennifer Margison; Walene Whitaker; Peter Sanderson, Director of Human Resources and Bob Worth, Director of Financial Services), along with Alex Binz, Manager of Corporate and Group Trust Products for VanCity Savings Credit Union, will be providing information and answering questions. The UVic Salary Deferral Policy is posted on the UVic PEA web site at http://web.uvic.ca/uvicpea/deferral.htm

Arrangements are being made with International Training for Communications (ITC) for a four to six week series on public speaking.

A session on the collective agreement will be organized for April. Forde and other members of the former Bargaining Committee will assist with the presentation and will forward suggestions for topics to be covered to the Seminars Committee by e-mail.

5.6 Harassment and Discrimination Working Group (Gore)

At the recent meeting issues were raised on the legality of the Harassment and Discrimination Policy, given that the policy calls for participation by all employee groups when, in fact, not all groups participate on the arbitration panels or in their selection. The Associate VP, Legal Affairs, is investigating further.

6.1 Unfinished Business

6.1.1 Items from the Executive Retreat

  Chapter Buttons, Banners and Goodies: Corner is checking prices and will report back.

  Contract Index: Gore distributed an index of the collective agreement for comment. When finalized, this will be distributed in The Professional.