1.  MOTION (Gore/Thornton) That the agenda be approved as amended. CARRIED

2.  MOTION (Milner/Phillips)  That the minutes of March 4, 1998, be approved as amended. CARRIED

3.  Urgent Business.

3.1  Critiquing the Planning and Priorities Committee Report

Gore reviewed issues in this report pertinent to the PEA:

  collegial forms of governance;
  continued life long learning;
  opportunities for distributed learning.
MOTION (Phillips/Milner) That Glen Darling, Tom Gore and Ian Thornton draft a letter to the University Secretary commending the committee on the Report of the Planning and Priorities Committee on the Objectives of Undergraduate and Graduate Education and focusing particularly on the items identified by Gore.  CARRIED

4.1   A letter has been sent to the ad hoc committee on Decanal Search Procedures.

4.2   The VP Academic has requested that a PEA representative be nominated to the University Library Review Committee.

MOTION (Milner/Kovach) That we nominate Tom Gore to represent the PEA on the University Librarian Review Committee if appropriate. CARRIED

4.2   A brochure on an Arbitration Skills Workshop at Whistler, September 13-16, 1998, was circulated. Funding to cover registration and expenses for one PEA member will be requested at the next A/U meeting.

5.1     Board of Governors Staff Representative
Mary Ann Teo gave a report outlining her role and responsibilities as the staff representative on the BoG, including examples of possible conflict of interest situations.

Darling will arrange to obtain future BoG agendas from the University Secretary to enable the Executive to comment on relevant items to the staff representative before meetings.

5.2    Local Representatives Committee (Phillips) Phillips facilitated a brainstorming session at the March 6 meeting, at which local representatives generated short and long term goals. These will be discussed at the upcoming Executive retreat.

5.3    Bargaining Committee (Darling)  Recommended Proposals for the second PEA/UVic agreement have been distributed to Chapter members. These were compiled based on the recent member survey.

5.4    Budget Sub-committee (Phillips)  Phillips reviewed the responses to a recent member survey on possible areas of interest for seminars and gave a summary of responses:
 

   Financial Planning (15), e.g. Investing and Pension Issues;
   Workplace Issues (14), e.g. Keeping up with Changing Technology (2);
   Stress Management (2);
   Addressing Student Needs (1);
   Handling Violence in the Workplace (1);
   Dealing with Difficult People (2);
   Staff Reward Programs/ Incentive Techniques (2);
   Cultural Relations (1);
   Supervising in a Union Environment (2);
   Writing Performance Appraisals (1);
   Retirement Issues (11), e.g. pension (overlapped heavily with interest in finances);
   Career Development (8); (most respondants did not specify what area of career development they were interested in).
MOTION (Phillips/Kovach)  That the report of the Budget Sub-committee be accepted and that the committee be disbanded.     CARRIED

MOTION (Darling/Gore) That Rosalie Phillips, Jane Kovach and Maggie Cooper Little be appointed to a Seminar Committee; that the committee report to the Executive at the April 1, 1998, meeting.     CARRIED

MOTION (Phillips/Milner) That a Budget Committee be formed, and that the committee be comprised of the Chapter President, Vice-President, Treasurer and Secretary; that the committee report to the Executive at the April 1, 1998, meeting.     CARRIED

5.5 Equity Committee (Darling)  The recent meeting was a joint meeting of the Faculty Equity Working Group and the Staff Working Group. Discussion included:

the structure of the group
supporting staff involvement on committees by supplying relief time
review of process for preliminary equity plan
"Welcoming Diversity," a seminar to be presented by the National Coalition Building Institute on April 9 will address employment equity issues.

6.1  The reasons for the Chapter requesting the CASS Review Report were reviewed and discussed further. A letter will be sent to the VP Finance and Operations requesting a copy of the report.

7.1   The Chapter will host the April 24, 1998, Coalition of Unionized University Employees meeting at the Faculty Club. The President, Bargaining Ctte Chair and Staff Officer are also hosting a meeting with members of both the CUPE 951 Bargaining Committee and another with members of the Faculty Association Bargaining Committee. There was some discussion of costs to host these meetings.

MOTION (Milner/Gore)  That refreshments to a total maximum cost of $500 will be provided for the CUUE meeting on April 24, 1998 and the two meetings with members from the other unions' bargaining committees. CARRIED

7.2   A memo from the Dean of HSD re extra-to-load teaching appointments will be circulated to Directors. This will be referred to the A/U Committee for clarification.

Directors will provide suggestions re possible expenditures to Gore.

Meeting adjourned at 2:20 pm.