2. MOVED (Gore/Connor) that the minutes of Nover\mber 10th, 1998, be approved as amended.  CARRIED

3. Urgent Business:

3.1 Chapter Committee Appointments.

Based on previous discussion, two members of the recent Bargaining Committee should represent the Chapter on the Association/University Committee.
MOTION (Gore/Connor)  That Glen Darling, Ian Thornton and Renato Danesin be appointed as the Chapter's representatives on the Association/University Committee.

Concerns were raised regarding gender equity on committees.

MOTION (Corner/Cooper Little) That the previous motion be tabled. CARRIED

MOTION (Gore/Thornton)  That the President be appointed to liaise with the Director of Human Resources regarding the Letter of Understanding concerning Article 3.06. CARRIED

Darling would like to be replaced by members of the Executive on the University Human Rights Committee and the Harassment and Discrimination Working Group, Faculty Equity Working Group, and Staff Equity Working Group. He will submit a call for nominations for various other committee vacancies using the A&AP listserv. Committee positions will be reviewed and appointments made at the December 9, 1998, executive meeting.

3.2 Sessional Instructional (SI) replacement for PEA Senior Scientific Assistant

Forde has been advised that a vacant SSA position might be filled, at least on a temporary basis, as an SI position. This would change the position from PEA to CUPE 4163. This matter was discussed at length.  Members expressed strong concern and agreed that the position should be kept in the PEA.

4.1 Dean's Circle Lunch

Darling and Cooper Little attended the November 23rd Dean's Circle Lunch for donors to UVic on behalf of the Chapter. The Chapter had been invited to attend as a donation had been made towards a bursary in the previous year. Darling and Cooper Little reported that attending the lunch had provided an excellent opportunity to raise the PEA's profile with UVic faculty and administration. It was decided that Darling should approach Provincial executive regarding a future donation to the University with a view to further increasing PEA visibility.

5.1 Staff Officer Report (Forde)

Forde has been involved with four issues:
a question was raised at a recent Local Representative's meeting regarding Health and Safety regulations, the role of LRs and PEA Health and Safety representatives;
two issues in the Division of Continuing Studies have been investigated;
a position in Chemistry will be eliminated March 31, 1999;
two members in Social Work are seeking reclassification.

5.2 Association/University Committee (Darling)   Deferred.

5.3 Coalition of Unionized University Employees (CUUE) (Gore)

The following were discussed at the recent meeting:
coordinated bargaining in 1999;
plans for a Day of Action;
PEA Grants and Donations Policy;
proposed joint PEA/CUPE training at UVic;
collaboration of CUPE/PEA at UVic on common issues.

5.4 Provincial Exec Mtg and AGM (Tom)

The UVic Chapter's suggestion for a donation to the Central America Relief Fund was discussed, and a donation of $4,000 was approved.
Tom Gore was appointed as member at large on the Policy Review Sub-committee and the Education Sub-committee. Dick Chappell was appointed to the Grants and Donations Sub-committee. Further nominations will be reviewed before filling remaining sub-committee positions at the next meeting.

5.5 Seminars Committee (Cooper Little)

The recent consultation on the Voices for Change Report was poorly attended. Members may send additional comments on the report to the Equity Office by e-mail until the beginning of December. The video, How to Deal with Difficult People, has been postponed until December. Sue Smith of Interlock will present a seminar, Human Being - Human Doing: Restoring Balance in Our Lives, on November  26.

 5.6 Harassment and Discrimination Committee (Darling)

Comments on the policy have been invited and should be forwarded to Darling by December 14. Suggested modifications discussed by the committee include:
addition of assurance of confidentiality to address concerns raised re FOI (to be discussed further at the next meeting);
sanctions for non-compliance;
strengthening language re frivolous and bad faith complaints;
provision of legal counsel
statute of limitations.

6.1 Unfinished Business

6.1.1 Chapter Social (Corner)
The Grad Students Society lounge has been tentatively reserved for January 14, 1999, from 3:30 to 4:30 pm, following the Local Reps meeting at 2:30 pm. This will be confirmed with a $100 deposit. Further planning will be done by e-mail.

6.1.2 Appointment Procedures for Dean of FA (Darling)
This item has been dealt with by e-mail.

6.1.3 Procedures for Electronic Executive Meetings (Darling)

MOTION (Gore/Cooper Little) That the following procedure for electronic executive meetings be approved
as circulated:  Minutes of electronic meetings will record the motion, the participants and the result of the vote. The time of adjournment will be recorded as the time that voting is completed. The draft minutes will be circulated prior to the next Executive meeting for comments and corrections. Adoption will be moved at the next Executive meeting by one of the participants of the meeting under agenda item #2, Minutes of Previous Meetings.     CARRIED

6.1.4 Chapter Executive Retreat (Darling)

A request has been made to the Provincial executive for salary replacement funding for directors attending an Executive Retreat in early 1999.

6.2 Recognition of Retiring PEA Members.  Deferred.

6.3 Chapter Buttons (Gore)

Provincial Executive has appointed a working group, which has solicited designs. The matter of Chapter buttons, etc., will be deferred pending approval of the new PEA design.

7.1 Joint PEA Local Rep / CUPE Shop Steward Meetings?  Deferred