UVic PEA Executive Meeting
16 April 1997 Clearihue Room C030 12:00 - 1:30 p.m.
Present: Glen Darling (Chair), Dick Chappell, Tom Gore, Jane Kovach, Ann Nightingale, Rosalie Phillips
Guest: Elaine Doyle, PEA Staff Officer
Absent: Mary O’Rourke
Minutes of the Meeting:
1. Appointment of minute keeper for meeting - Phillips
2. Approval of Agenda
MOTION: (Gore/Phillips) "To approve with additional items." CARRIED
3. Approval of Minutes of 02 April 1997
MOTION: (Nightingale/Chappell) "To approve as amended." CARRIED
4. Business Arising from the Minutes
4.1 Committee Reporting (Nightingale)
Suggests a report template form to encourage feedback.
ACTION: Draft template to be prepared for distribution to executive.
5. Chair’s Remarks - none
6. Reports
6.1 PEA Staff Officer (Doyle)
- many current PEA member issues seem to revolve around privacy
- feedback on SFU’s Job Evaluation process - there seem to be many pitfalls and expenses that our group hopes to avoid.
- SFU has moved to a common contract/agreement expiry deadline for all employee groups and is therefore bargaining with all of them at once. Apparently this has been in the works for a number of years.
6.2 Standing Committee on Nominations (Kovach)
- SCON discussed current process of appointing volunteers, nomination and election process discussed. Executive response is that this is not the preferred route at this time due to cost and time factors as well as numbers of people putting their names forward.
- suggestion from SCON that a form be created to get volunteer information and that a standing list of potential volunteers be created. Idea was generally supported.
- suggestion that the membership survey be put on the web
- suggestion for article in the PEA newsletter re. committees
7 Old Business
7.1 Constitution Committee (Darling)
Committee update received from Kim McGowan. Discussion regarding the mandate of the committee followed. Feedback provided regarding "Standing" vs. "Ad Hoc" Committees. Some Articles would be more appropriate as Policies and should not appear in the Constitution.
ACTION: Darling to clarify the mandate and reporting structure of the Constitution Committee with McGowan.
8. New Business
8.1 Mandate for Committees (Darling)
ACTION: Darling to prepare a basic framework on a single sheet to outline the mandate, expectations, reporting structure, chair selection process, etc. for the committees of the PEA Executive. Draft to be brought to next meeting for review.
8.2 Intellectual Property (Darling)
Copy of the "Input requested regarding intellectual property" request published in The Ring of March 7, 1997, distributed for discussion. As our contract is impacted by UVic Policies, and changes to them, this issue is of interest to us. Request asks feedback from the university community and states that "once we have a draft [of a new policy to cover areas that relate to conflict of commitment and bias] we will consult with the Faculty Association and the university administration."
Discussion: Some concern expressed about the composition of the committee as it excludes some critical groups that create intellectual property on campus (e.g. the Fine Arts, non-faculty groups, etc.). Committee seems to be rather patent-oriented.
ACTION: Darling to write letter to Alex McAuley (Chair) asking that the initial draft of the document be circulated to the PEA as well before it is made available to the university community in the second stage.
8.3 Movement of the Office for the Prevention of Discrimination and Harassment
ACTION: Darling to send letter to Shaw to thank her for bringing the issues surrounding this move to our attention.
8.4 Strategic Plan
The UVic PEA Executive expressed grave concern about the views on non-faculty administration put forward by Dr. Charles Daniels in his memo about the Strategic Plan.
MOTION: (Gore/Nightingale) "That the meeting be adjourned". CARRIED.