02 April 1997 Room D261, Clearihue 12 noon - 1:30 pm
Present: Glen Darling (Chair) , Ann Nightingale, Dick Chappell, Mary O'Rourke, Tom Gore, Rosalie Phillips, Jane Kovach
Guest: Jan Miers
Minutes
1) Approval of Agenda
MOTION: (Gore/Phillips) "That the agenda be accepted with three additions." CARRIED
2) Approval of Previous Minutes
MOTION: (Gore/Nightingale) "That the minutes be accepted as amended." CARRIED
3) Chairs Remarks
Darling reports that he has requested that Constitution Committee set deadlines. First meeting scheduled Thursday, April 3, 1997.
4) Committee Reports
Performance Evaluation Committee - Phillips
Phillips reports committee researching performance evaluation models and will survey staff for additional models, comments. Darling discusses integrated performance evaluation management system that evaluates only items on job description and levels of competence. Phillips requests copy for review.
Job Evaluation Committee - Miers
Miers reports that she, Megan Hill, Elaine Doyle visited SFU to inquire about experiences in job evaluation system (integrated and includes job descriptions, etc.) and reports that SFU will send copy of modified questionnaire.. Model expensive and labour intensive. Miers suggests that we can manage pitfalls and foresee problems before we begin and suggest UVicPEA look at other models. Miers adds that the present UVic system developed 15 years ago (Powers/Steven) is market driven and starts at 50% rate of position.
Jan suggests that there is value to administration in being able to evaluate
5) Provincial Executive Meeting - Nightingale
Nightingale reports three policy recommendations:
A. Grants and Donations Policy - total monies changed to $10.00 per member policy (excluded chapter funding, scholarships, etc.) and that no grants to political parties stands and grants to one organization shall not exceed $3 per member.
B. Policy Review Committee - membership defined; policy establishment and review policy; rescinds previous policy on policy review; states that proposals for policies originate from chapters, circulated to executive prior to meeting and processed as per usual -
C. Chapter Expenses - new policy; proposed policy (circulated earlier) passed with amendment discussion with part F added regarding accrual of funds in chapter account. Amounts given in part A are 2% of aggregate dues over preceding 12 months to max. $5,000 per year - can only accumulate 3 years. Chapters must open own bank account and administer funds. Suggested that UVicPEA apply June 30, 1997 as this is anniversary.
MOTION: (Nightingale/Phillips) "That Darling write application to attain funds to submit at next PEA Executive meeting and thanks PEA Executive for changing policy. CARRIED.
Miers adds that she previewed UVicPEA web page to PEA Executive and they request that we add backgrounder about association, executive, etc. and include a link from main UVic page. PEA Executive adds that we are unique in this offering such information through this technology
6) Business Arising
6.1 Budget Implications of Collective Agreement - Gore reports that 25% of members on soft money
and that Griffith reports that because of severance/benefits package for term positions, UVic will cease to apply for certain student employment programs. Nightingale states severance obligations on positions that continue over 3 years and that Collective Agreement includes ways to mitigate severance - move to new job, etc. and that as the agreement was made between the two parties, UVic has interest in adhering to sections and spirit.
6.2 Strategic Plan - deferred to next meeting
7) Old Business
7.1 University Human Rights Committee - Nightingale reports that this committee being combined with another committee and that Darling will continue to be sole representative on this cluster of committees.
7.2 SCON draft revisited - Jane
Revised draft circulated for comment and review.
MOTION: (Darling/Chappell) "That the document be accepted as amended." CARRIED
8) New Business
8.1 Letters from BC re: Budget -Darling will circulate letters to President and BOG about budget being kept "at same level with deductions".
8.2 Committee reporting to UVic PEA
Discussion on how to get feedback on committee work. Suggestion that UVicPEA committees be invited to submit reports to meetings and that there will committee reports on all agendas.
Miers suggests that Committee chairs/Reps be invited to submit reports. Nightingale suggests that VP could comprise list of representatives and solicit reports.
MOTION: (Nightingale/Gore) "That the UVic PEA Vice-President be responsible for contacting committee representative for reports." CARRIED
8.3 Membership list
Phillips has list of current PEA members and will circulate send copies.
8.4 Search Committees with BOG
ACTION: Darling to send letter to propose that PEA member be added to all such committees.
MOTION: (Phillips/Chappell) "That the meeting be adjourned." CARRIED
NEXT MEETING: APRIL 16, 1997