05 February 1997 Clearihue, Room D261 12:00 - 1:30 p.m.
Present: Glen Darling (Chair), Dick Chappell, Tom Gore, Jane Kovach, Ann Nightingale, Rosalie Phillips
Absent: Mary O'Rourke
Minutes of the Meeting:
approved with items added under 5.0 and 6.0
ACTION: Executive to send changes to ORourke to bring forward to next meeting for approval.
4.1 Constitution Committee - membership currently set at K. McGowan (Chair),
M. O'Rourke and L. Devlin.
ACTION: Standing Committee on Committees to find one additional member for this committee.
4.2 Job Evaluation Committee - Chair has been passed from G. Darling to J. Miers. Darling stepped off committee due to other PEA commitments.
ACTION: Standing Committee on Committees to find PEA member to replace Darling.
5.1 PSA Wind-up (Gore)
Two bursaries of approximately $300 each are being established out of the remaining PSA funds. One will be designated to the exempt, A&AP, and Continuing Specialist Instructional groups. The other will be for any part time student.
5.2 Draft Proposal for Reimbursement of Fees (Chappell)
Draft wording presented to the executive for consideration. Wording of proposal altered to read:
"The University of Victoria Chapter of the PEA proposes that the PEA regulations be amended to allocate 2% of annual Chapter dues to individual Chapters for discretionary Chapter spending, with a minimum allocation of $500 and a maximum of $5000 per year."
MOTION: (Nightingale/Phillips) That Chappell take the proposal to the PEA Executive for consideration at their next meeting. CARRIED.
ACTION: A written rationale for the proposal to be written and included by Chappell.
5.3 Membership Survey (Nightingale)
Form and draft cover letter circulated to executive for consideration.
ACTION: Contact Nightingale with feedback before next meeting.
5.4 Local Reps Feedback for Association/University Committee (Phillips)
Feedback to be gathered at upcoming LR meeting. Local reps will be encouraged to pass their feedback to the A/U Committee through E. Doyle (PEA Staff Officer).
5.5 Standing Committee on Nominations (Kovach)
i. Mandate - Draft circulated to executive for feedback to Kovach. Suggests viewing Faculty Associations corresponding committee mandate on the web at: http://web.uvic.ca/facassn/FASTandingCom.html
ii. Equal Opportunities Committee & Employment Equity Committee -
ACTION: Nightingale to check status of committees and PEA representation on each.
iii. Nominations to Performance Review, Salary Deferral Plan, and Ergonomics Committees - e-mail sent to A&AP listserv to request volunteers.
ACTION: Kovach to contact volunteers to date and advise them that executive will assign members to committees at next meeting.
iv. Form Letter for Refilling PEA Positions on UVic Committees
Letter circulated to members and edited.
MOTION: (Phillips/Gore) That the letter be accepted with changes as discussed. CARRIED.
5.6 Local Representatives Committee (Phillips)
A meeting has been scheduled for Wednesday, 26 February 1997, 2:30-4:30 p.m. in University Centre Room B238 and notice will be sent out to LRs this week. New executive will be introduced at meeting. LRs to be briefed on procedure for dealing with PEA member concerns that are brought to them and will be issued with a LR Manual.
ACTION: No-host get together to be scheduled every couple of months for LRs and Executive in Faculty Club.
ACTION: Executive members with suggestions for LR selection/approval to e-mail Phillips with them. Ideas to be collected and brought forward for further discussion with executive and with LRs at meeting on 26th.
6.1 Ad Hoc Committee Report (L.Grant)
Written submission received and read at meeting.
6.2 PEA Letter to New Members (Kovach)
Request that letters should contain information on where the person works as they are currently sent to the employees home address.
ACTION: Phillips to contact PEA Office to request this information be included so LR knows when he/she gets copy of the letter.
MOTION: (Chappell/Kovach) That the meeting be adjourned. CARRIED