UVic PEA Executive Meeting
22 January 1997
Clearihue, Room D261
12 noon - 1:30 PM
Present: Ann Nightingale (Chair), Mary O'Rourke, Jane Kovach,
Tom Gore, Dick Chappell,
Rosalie Phillips
1. Approval of Agenda
Agenda approved as circulated with two items added.
2. Approval of Minutes of December 11 and January 8.
- MOTION: (Gore/Phillips) "That the minutes of the December
11 be approved with revisions.". CARRIED
- MOTION: (Chappell/Kovach) " That the minutes of Jan 8 be
approved with revisions". CARRIED.
3. Chairs Remarks - Nightingale
No remarks
4. Business Arising from the Minutes
- 4.1 Meeting with Personnel (budget clawback) - Nightingale
- Nightingale reports that she, Doyle and Darling attended a meeting
with CUPE 951 representatives, Personnel and Rowlatt. Rowlatt informed
that clawback for 1996-97 is one half of one percent of UVic budget and
will be accommodated - will not be passed on to departments. 1997-98 not
set but reduction anticipated and individual departments, units will be
asked to develop plan to deal with cuts.
- 4.2 UVicPEA Budget - Chappell
- Chappell circulates draft budget for discussion. Gore suggests that
we itemize budget. Nightingale suggests that we re-examine the amount and
include formula options. Nightingale adds that as PEA handles routine expenses,
UVic PEA could request a discretionary fund for items for which we did
not want to seek PEA approval, or for which we were rejected by PEA (e.g.
charitable donations or funding for special events). Nightingale proposes
we submit a policy change which returns 2% of member dues annually to the
chapter as a discretionary fund. Due to the variation in the size of chapters,
Nightingale recommends a minimum of $500 and a maximum of $5,000.
- ACTION: Chappell will draft a proposal for next meeting and,
if approved, will take to PEA
- 4.3 Membership Survey - Nightingale
- Nightingale circulates document for review and discussion and adds
that it will be circulated to all UVicPEA members along with letter explaining
how information would be used. Kovach suggest adding a section for "feedback"
to inform UVicPEA of issues critical to members. Discussion about how to
use material to raise profile
- ACTION: Nightingale will revise and bring to next meeting along
with letter of introduction.
- 4.4 Committee Matrix - O'Rourke
- O'Rourke circulates second draft and requests changes be send before
next meeting.
- 4.5 Search Committees - Nightingale
- Deferred to next meeting - Darling will report (BOG policies) results
of letter submitted by Teo.
5. New Business
- 5.1 A/U Committee- Gore
- (i) Gore, Nightingale Danesin and Doyle represented the PEA at the
first meeting. UVic was represented by Per Van der Leeden, Jim Griffith,
Phil Reusing and Beth Watton with Lois Jones to speak on ProD and Term
Conversions. Gore adds that Chair (Van der Leeden) is leaving; no new chair
appointed and UVicPEA asked to nominate member (on PEA Executive) to chair
next meeting; no meeting date set.
- (ii) ProD funds (ARTICLE 20.12) - A ProD expense account policy has
been drafted by UVic and funds will be available in late Feb. 1997. Gore
adds that informal agreement to policy was given by the A/U committee and
suggests that there may be a need for UVicPEA to approve some matters formally.
Human Resources will send a memorandum to each professional staff member
describing the policy, procedures and funds available in the individual's
account.
- (iii) Conversion of Term Employees to Continuing -Gore reports that
12 individuals who held term appointments for three (3) years have been
converted to Continuing status by UVic. There was debate about whether
the contract language referred to the conversion individuals as opposed
to the conversion of positions. . The individuals approved as Continuing
will be notified by Lois Jones. Each side of the A/U will present it's
interpretation of the term appointment conversion (Article 5.03) at the
next A/C meeting for further discussion. Gore adds that there was discussion
about performance review, (ARTICLE 6.05). Human Resources indicated that
the letter sent by former PEA President, Larry Devlin about the salary
survey was not acknowledged because the survey had been discarded due to
problems with the research process and results.
- (iv) Stand-by issue - Gore reports that the issue is being discussed
by Occupational Health and Safety staff and that they will try to resolve
it within their shop. Issue will not be reviewed by UVic PEA at this time
- ACTION: Phillips will send email to local reps requesting items to
take to next A/U committee.
- (v) PSA funds update - Gore sent email to PSA members suggesting that
the $12,000 in PSA funds should be used for the benefit of A&AP staff and
has received support form many members. Gore suggests that PSA could continue
in order to distribute the funds rather than disband.
- 5.2 SCON (Standing Committee On Nominations)
- (i) Committee mandate and procedure, meetings deferred to next meeting.
- (ii) New Committees - Nightingale
- Nightingale states that we need to establish new committees, as required
by the collective agreement as follows:
- Job Evaluation Committee - Darling, Miers and Doyle have agreed
to serve.
- Ergonomics Committee- representatives to work with Occupational
Health Safety to develop program and deal with issues. This will not be
a formal committee, but will work with OH on an as hoc basis.
- Performance Review Committee - require two (2) people to help
develop proposal for annual review and performance reviews.
- Salary Deferral Plan Committee - PEA needs to appoint 1-2 people
to work with UVic to develop plan. Bob Worth has already done work in area.
- (iii) Traffic and Security Committee - Kovach
- Kovach reports that PEA member (Milner) is retiring. Agreed that UVicPEA
send letter suggesting that a new PEA member join the committee.
- ACTION: Kovach will write to VP re: PEA member replacement.
- (iv) Advisor to the VPAC on Faculty Women's Issues (FWI)
- Darling liaising with advisor of VPAC on FWI and has sent report (email)
to UVicPEA Exec. Nightingale suggests we read email and send ideas to Darling.
- (v) Local Reps - issues around appointment or election, number, meeting
schedule deferred to next meeting.
- ACTION: Phillips to poll Local Reps. for items re: interpretation of
the contract for taking to the A/U Committee.
- 5.3 Advisor to the UPAC on Faculty Women's Issues deferred to
next meeting.
- 5.4 PSA funds update - Gore
- Gore sent email to PSA members suggesting that the $12,000 in PSA funds
should be used for the benefit of A&AP STAFF and has received support
from many members. Gore suggests that PSA could continue in order to distribute
funds rather than disband.
- 5.5 Report from PEA Executive Meeting (Vancouver) - Gore
- Gore reports he attended Monday meeting. The PEA has $220,000 in cash
to be invested, $4,108,000 in investment portfolio and 2,260 members (311
at UVic out of 376 eligible). He reports that a member's written request
for the PEA to provide ProD funding was not accepted because it was felt
PEA
- funding of ProD would undercut the employer's responsibilities and
exhaust available funds rapidly. Another proposal that the PEA become a
kind of employment agency for displaced government professionals was also
rejected because it was felt there were other agencies doing that sort
of work. Chapter reports were presented by several PEA member units.
MOTION: (Gore/Chappell) "To adjourn" CARRIED
Next Meeting:
- Wednesday, February 5
- 12 noon to 1:30 pm
- Clearihue D261