08 January 1997
Room D261
12 noon - 1:30 PM
1.1 Agenda approved as circulated.
MOTION: (Gore/Chappell) CARRIED
2.1 Corrections provided to O'Rourke. Revised copy will be circulated to Executive for review and approval at next meeting.
3.1 PEA reports that within it's membership employed by BC government, 99 redundancy notices were rec'd in total but only 18 are still not in a position, as approximately 81 placed on other positions.
3.2 1996 from P/President Devlin located in PEA office.
3.3 Darling reports Personnel meeting Jan 13 about budget clawback
ACTION: Chappell and Nightingale will attend with Darling.
3.4 Linda Spoule- Jones requests PEA reps attend meeting to discuss visible minorities, etc. (5 major goups)
ACTION: Darling will ask Brishkai to represent PEA Executive
4.1 Local Reps - Phillips has spoken with Bert Klatt and Ruth Currie. Both are interested in serving local rep. role. Phillips will re-contact Currie and will advise outcome. Phillips suggests that we may want to call from a vote for local reps. from members working in the building. Phillips adds that some buildings may need more representatives.
4.2 Local Budget - Chappell asks for submissions.Gore suggests social events for Local Representatives. Other ideas raised. Committee again asked to submit ideas to Chappell asap.
4.3 A/U Committee - Kovach reports five (5) volunteers have come forward to join. Discussion.
MOTION: (Chappell/Phillips) "That we appoint Danesin to represent PEA membership on the committee". CARRIED
ACTION: Darling will notify Danesin and others.
4.4 Standing Committee on Nominations - Kovach has four (4) volunteers
MOTION: (Nightingale/Gore) "That all be asked to serve". CARRIED
4.5 Membership Survey - Nightingale circulates draft for review and comment. Committee suggests additions. Nightingale requests further revisions/additions, will incorporate and bring Draft #2 to next meeting.
4.6 Constitution Committee - Kovach reports that she contacted McGowan regarding process to solicit committee and was informed that he will invite own members. O'Rourke adds that she has informed McGowan that she will represent PEA Exec and is waiting for meeting date. O'Rourke suggests that, to best serve members, a uniform/standardized process be established to form and manage all committees.
ACTION: Darling will meet with McGowan to discuss committee.
Representatives of Committee (UVic PEA) will attend PEA Executive meetings in Vancouver and report. Meetings are held every monthl on the 3rd Monday - 11:30 am at the Coast Vancouver Airport Hotel.
ACTION: Darling will notify office of names of representatives and cc O'Rourke
O'Rourke distributes Draft #1 on a UVic PEA Committee Matrix listing all committees, chairs, members, contact coordinates, for review and revisions. O'Rourke adds that document should include term, appointment date, process, etc.
ACTION: Committee will review and send changes to O'Rourke. Draft #2 for review at next meeting.
7.1 Darling reports that search committees (i.e. Dean of Engineering) are not including PEA representatives.
ACTION: Nightingale to determine who has authority over these policies. Darling to write to appropriate person to reiterate our understanding that PEA will be included on these committees
7.2 Clode Proposal and Meeting. Re: PSA funds
Gore reports that Dave Clode has circulated a memorandum about wrap-up of PSA, and includes questions and suggestion about distribution of $12,000 assets. PSA former Executive propose that funds be used to provide a bursary for part time students. Discussion about our role and use of money.
ACTION: Gore will attend meeting and bring suggestions raised by group.
7.3 New members - Kovach suggests that we should revisit the 60+ staff who have not joined PEA.
ACTION: Phillips will attain list (by building) and circulate names to local representatives to approach individuals.
7.4 Agenda items for next meeting:
- Issues for A/U Committee
ProD funds
Conversion of term employees to continuing- Stand-by issue
- Standing committee (SCON) - mandate and procedures
MOTION: Phillips/Chappell) "To Adjourn." CARRIED
NEXT MEETING:
22 January 1997
Room D261
12 noon - 1:30 pm