19 March 1997 Room D261, Clearihue 12 noon - 1:30 pm
Present: Mary O'Rourke, Tom Gore (Chair), Rosalie Phillips, Jane Kovach
Absent: Ann Nightingale, Dick Chappell, Glen Darling (President
Guest: Jan Miers
Minutes
1. Approval of Agenda
MOTION: (Phillips/Kovach) that the agenda be accepted with three additions. CARRIED
2. Approval of Minutes of March 3, 1997.
MOTION: (Phillips/O'Rourke) that the minutes be approved with the spelling of Teo corrected. CARRIED
3. Chairs Remarks
No comments.
4. Business Arising from the Minutes
4.1 University Human Rights Committee - Darling
Postponed to next meeting.
4.2 STAR Candidates - Kovach
Kovach reports that three nominees.
MOTION: (Philips/O'Rourke) that Helen Kempster be nominated for the STAR program. CARRIED
4.3 WEB - Miers announces that the links are in place and will prepare a backgrounder about UVicPEA with contact information for present Executive. WEB site going live today.
4.4 Report on AU Committee
Gore reports on meeting with committee, and requests report of meeting circulated by Elaine Doyle be included in the minutes (enclosed). Discussion about issues deferred to next meeting under Budget Implications of Collective Agreement.
Doyle Report
The A/U reps met with Peter Sanderson and Jim Griffiths on behalf of the university and discussed:
PDEA - Account balances have been distributed and no problems with the administration of the policy have come up yet. We informed the university's committee members that, consistent with our bargaining discussions, the PEA expects expense authorization to be very broadly interpreted and we do not
expect problems with refusals to authorize.
Term Appointment Conversions - PEA reps confirmed for the record that having reviewed the bargaining record we agree with the university's interpretation of 5.03. That is, the same employee must be in the same position for three years to be eligible for conversion. The university's reps raised for discussion their concerns about conversion and severance obligations where employees are paid from "soft" external funding. No resolution was reached.
Committee Appointments - Nightingale informed the university reps of our committee appointments. Peter
Sanderson and Bob Worth will sit on the committee to complete the Salary Deferral Plan policy and procedures.
Work Scheduling - PEA reps raised concerns about excessive and unreasonable work schedules, e.g., 89 hours in one week; and, persistent long hours in cost-recovery areas. We were not seeking a solution but rather letting the university reps know that these matters may require attention in the future.
Senior University Committee Appointments - The meeting discussed the process of how non-faculty staff appointments to committees are made. PEA reps wanted the university reps to know that we believe the process should be more transparent and non-faculty staff should have a mechanism at a minimum for nominating reps.
Meeting Schedule - The Committee agreed to meet every 3rd Thursday of the months from 11:00-1:00pm.
Doyle concludes by inviting all to raise concerns or issues to AU via the AU representative on Executive.
5. Old Business
5.1 Committee Matrix - O'Rourke
O'Rourke states that many updates recieved from local reps and that these changes will be incorporated and file will be given to Miers for WEB. O'Rourke will asterisk those committees of PEA. Data will be ordered UVic PEA Executive, Committees of Executive and other UVic committees.
5.2 D. Rowlatt re: Traffic and Parking Committee- Kovach
Kovach reports that letter to Rowlatt elicited positive response from Rowlatt to suggestion that UVicPEA provide new committee member but that this is not a committee seat reserved for PEA.
ACTION: Kovach will call for nominations.
Discussion about how PEA staff representing union on committees could report back to UVicPEA.
ACTION: Executive to determine process for reporting.
5.3 Mandate for Standing Committee On Nominations (SCON) - Kovach
Kovach distributed draft mandate for committee for review and discussion.
ACTION: Kovach will bring revised draft to next meeting.
5.4 Constitution Committee Appointments - Kovach
Kovach states that Bert Klatt and Maggie Little have joined the committee. O'Rourke adds that she has been unable determine a meeting date from Chair.
ACTION: Darling to write on behalf of the Executive and request a written timeline and interim report of progress from Chair to meet UVicPEA deadline of May 1997 for first DRAFT. Communication also to request a interim draft by the end of April, 1997.
6. New Business
6.1 Arbitration and Skills workshop- Kovach
Kovach distributes information about next workshop in Whistler and reports that she and Phil Reusing attended last year.
ACTION: Darling to determine if UVic will fund a UVicPEA member to attend.
6.2 Faculty voting on Strategic Plan - Gore
Gore discusses Fine Arts meeting about strategic plan, document prepared for Faculty of Arts and Science by Daniel's and voices concern about issues articulated.
ACTION: discussed at next meeting.
7. Other
No other business raised.
MOTION: (Kovach/O'Rourke) that the meeting be adjourned. CARRIED
NEXT MEETING: April 2, 1997