Virtual Chapter Executive Meeting
Professional Employees Association
Oct 18-19, 1999 beginning at 1:31 pm

Participating: Berenice Wood, Susan Corner, Vincent Connor, Maggie Cooper Little, and Tom Gore.

On October 18, 1999, at 1:31 pm, Berenice Wood called a virtual meeting of the Executive (but excluding Darling and Kovach) to discuss the presentation of gifts and cards to Darling and Kovach on their retirement from the Chapter Executive.

MOTION (Wood)

That the Chapter buys a gift and card for each of the two retiring Executive members, Glen Darling and Jane Kovach.

Wood also requested agreement on a dollar amount for gifts, should the motion be approved. She also offered to undertake the shopping and gift wrapping.

At 2:01, October 18, Corner seconded the motion.
Further discussion followed regarding an appropriate amount for the gifts.
At 3:04, October 18, Wood amended the motion to read:

MOTION: (Wood)

That the Chapter buys a gift and card, spending up to $100 on each person, for each of the two retiring Executive members, Glen Darling and Jane Kovach.

At 3:18 pm, Cooper Little seconded the amended motion.
At 10:24 am, October 19, Gore joined the meeting.
At 2:41 pm, October 19, a quorum now being present, Cooper Little circulated the amended motion and called for a vote.
At 3:02 pm, October 19, the motion had been unanimously approved.

MOTION (Cooper Little) That the virtual meeting be adjourned. Meeting adjourned at 3:17 pm, October 19.

Chapter Executive Meeting
Professional Employees Association
October 22, 1999 beginning at 10:30 am
CLE B215

Present: Glen Darling (President), Vincent Connor, Susan Corner, John Ford, Tom Gore, Maggie Cooper Little, Ian Thornton, and Berenice Wood

Absent: Jane Kovach

1. MOTION (Gore/Wood) That the agenda be approved. CARRIED

2. MOTION (Thornton/Wood) That the minutes of April 28, 1999, be approved as amended.CARRIED
MOTION (Connor/Gore) That the minutes of May 12, 1999, be approved as amended. CARRIED
MOTION(Gore/Thornton) That the minutes of October 8, 1999, be approved as circulated. CARRIED

3. Urgent Business. None

4. New Business

4.1 UVic Women's Conference

Correspondence has been received from the UVic Women's Conference Committee requesting a donation toward the November 10th conference.

MOTION(Corner/Cooper Little) That a donation of $200 to the 1999 UVic Women's Conference by approved. CARRIED

4.2 UVic Professional Staff Bursary Fund

MOTION (Gore/Thornton) That a donation to the UVic Professional Staff Bursary Fund of $200 be approved CARRIED

A notice will be sent to remind members about the bursary fund.

5. Reports

5.1 Equity Working Group (Cooper Little)

Comments on the draft Accommodation Policy and brochure forwarded by directors to Cooper Little were reviewed at the October meeting of the working group. The Director of Equity Issues suggested that the PEA collaborate with her office on developing procedures for accommodation for their members.

MOTION (Gore/Wood) That an Accommodation Committee be struck, with Maggie Cooper Little as chair. CARRIED

5.2 Harassment Working Group (Gore)

Proposed revisions to the harassment policy were further discussed. Gore circulated a draft of a letter to be sent to the chair of the working group with a copy to Susan Shaw. Comments should be forwarded to him by e-mail.

5.3 Provincial Representative (Gore)

There are now 418 PEA members in the UVic Chapter.
PEA assets total $5,834,229.
Donations were approved to LEAF and the Governor General's Conference.
The annual convention has been confirmed for May 1-2, 2000 in Vancouver.
The Scholarships Committee needs members. (Berenice Wood offered to serve.)
A mechanism for reviewing the activities of the PEA to benefit chapters and members was suggested.
Minutes of the Association Executive meetings are available to members only on request, and with limitations.

MOTION (Wood/Connor) That the Chapter Association Executive member request that all Association Executive minutes be made accessible to all members. CARRIED

5.4 Local Representatives (Corner)

Corner is looking for training topics and presenters for LR meetings/ She suggested that Cooper Little speak on accommodation at the next Local Reps meeting.

Charles McQuade has agreed to be the University House 3 LR.

Corner asked about the status of the proposed LR training manual.

5.5 Job Evaluation (Corner)

No meeting has yet taken place. It was agreed that the Staff Officer should propose a meeting to the university representative on this committee.

5.6 Staff Officer (Forde)

The university's submission re proposed essential services in the event of a strike has now been revised. This will be further discussed at a October 27 meeting, which Forde and Gore will attend.
Three reclassifications are outstanding.
An issue re hours of work has been resolved.
A sub-committee of the A/U committee will develop guidelines for a central development fund.

5.7 Association/University Committee (Wood)

Copies of the recent meeting agenda were distributed.

Further discussion was held re interpretation of callout (Article 3.5). (It was suggested that this needs to be clarified in bargaining. It would be useful to have examples for discussion of how callout provisions are being implemented. A survey via Local Reps was suggested.)
Changes have been suggested to the mandate and make up of the Joint Benefits Committee. Darling will send a letter to Dr. Strong requesting that the original mandate of this committee be re-instated. Until the issue of mandate has been resolved, the PEA will not participate. Wood and Thornton will attend the next meeting, however, to represent the Chapter's interests, and Wood will contact Lois Jones to clarify our position.
Extra-to-load appointments were further discussed.
Central ProD Fund will be set up with joint development of guidelines.

MOTION (Wood/Darling) That John Forde and the other members of the Central Professional Development Fund Sub-committee be thanked for their work on preparing draft guidelines. CARRIED

The draft guidelines will be distributed for review at the next Executive meeting.

7. Chapter AGM

The President, Treasurer and Secretary will be asked to give reports. Reports will also be given by the following: Association/University Committee (Wood); Seminars Committee (Cooper Little); Association Representative (Gore); Local Representatives Committee (Corner); CUUE (Darling).

Members will be reminded that the minutes of the 1998 AGM are posted on the Chapter website.

8. Unfinished Business.

The Secretary will review past Executive meeting minutes and send a list of unfinished business to Darling and Gore. These items will be included in the agenda for the next Executive meeting.

9. Adjournment

MOTION (Cooper Little) That the meeting be adjourned. CARRIED
Meeting adjourned at 12:45 pm

Next meeting: Friday, November 12th, 1999 at 10:30 am, CIT 112.