1. MOVED (Milner/Kovach) that the agenda be approved as distributed.

2. MOVED (Gore/Milner) that the minutes of September 2, 1998, be approved as amended.

3. Urgent Business

3.1 Berenice Wood was elected to the Chapter Executive in the recent by-election to replace Rosalie Phillips.

3.2 Chapter Election and the Chapter AGM

the Chapter AGM will be held on Friday, November 6, noon - 1:30 pm. The President will advise the Elections Committee and suggest the following timeline for the Chapter Election:

close of nominations - October 16
distribution of ballots - October 22
all-candidates meeting - October 30
close of balloting - November 5 at noon.

The Elections Committee Chair will be asked if additional members are needed to serve on this committee.

4.1 BOG Agenda

The agenda for the September 28, 1998, Board of Governors meeting was circulated.

4.2 Provicial Executive Election

One of the candidates for the Provincial Executive has requested support from UVic Chapter members. During discussion, the directors recognized the need to avoid any perception that the Chapter Executive or the President is endorsing this candidate when forwarding this communication to members. A message will, however, be sent urging members to vote and to support the two UVic candidates.

4.3 Business Clinic in Law

Information on the Law School's Business Clinic in Law will be distributed on the A&AP listserv.

5.1 Staff Officer Report (Forde)

The staff officer is continuing involvement in issues mentioned at the last Executive meeting. In addition, two issues have arisen:

a rejection by Human Resources of a classification recommendation . Forde has requested a copy of the reasons for the decision;
a disciplinary hearing was held, which Forde attended.

5.2 Nominations Committee (Kovach)

Three names have come forward in response to a request for nominations for the Arbitration Panel Committee.
MOVED (Milner/Gore) that Lance Grant be appointed as the PEA representative on the Arbitration Panel Committee. CARRIED
MOVED (Milner/Kovach) that Bill Gorman be appointed as the Local Representative to the Engineering Lab Wing/Engineering Office Wing. CARRIED

5.3 Seminars Committee (Cooper Little)

A survey is being designed to solicit feedback from members on the seminars held during the summer. This will be circulated on the A&AP listserv. A video, How to Deal With Difficult People, will be shown in two parts on October 6 and October 8.

5.4 Provincial Executive (Gore)

Recent meeting items included:
Staff Relations Committee report;
proposal re person to organize new bargaining units;
approval of a recommendation of the Grants and Donations Committee to donate $2,000 to the APEC Protestor's Legal Support Fund;
procedural matters for the October 26, 1998, AGM and formation of an organizing committee;
presentation of Membership Education and Leadership Development proposal;
proposal to send 12 delegates to a December 1-2, 1998, PSEC conference.
MOVED (Milner/Cooper Little) that the President write and submit a resolution for the Provincial AGM to thank the Provincial PEA Executive for addressing concerns raised by UVic Chapter members at the last AGM. CARRIED

5.5 Performance Review Committee

Gore reported on behalf of Thornton, who attended the September 23 meeting, at which comments of Chapter members on the draft Performance Review document were reviewed. The committee suggested that several of these concerns had already been addressed in the Manager's Guide. A separate, colour-coded version of the form will be used for probationary employees. It was suggested that each unit should have a mission statement to be used as a reference point. The rating scale will be refined to include an additional comment section. Thornton will contact the Learning and Teaching Centre to research methods of evaluating teaching staff.

5.6 Employee Equity Committee (Darling)

The committee voted that the issue of extra-to-load positions regarding did not come under the mandate of this committee as "equal pay for work of equal value."

5.7 CUUE meeting with Minister of Advanced Education

The meeting has now been set for September 28, 1998. As Darling will not be able to attend, Gore will represent the Chapter.

5.8 Association/University Committee

Last week's meeting included discussion on:
Salary Deferral Plan
Language questioned by the Chapter on salary progressions and application for vacant positions of employees on leave covering areas will be re-written for clarification.
Travel Policy - This is also under review by Senate. There will be changes in the University's representation on the committee.

5.9 Bargaining Committee (Darling)

The membership have ratified the tentative agreement. The results were: Yes: 172; No: 19; Spoiled: 1, for an 89.5% vote in favour. The tentative agreement will be presented to the Board of Governors on September 28 for their ratification.

6.1 Forgotten Business

Directors were asked to review minutes and agendas from the last few months to ensure that items that may have been missed are brought forward at the next meeting.

6.2 PEA Team for the Breast Cancer Walk

Ten members have signed up for this event.

6.3 Procedures for Appointment of Dean of Fine Arts (Darling)

A recent search committee did not include representation from A&AP. The President will write to the new Dean about future search processes, with copies to the VP Academic and the Senate Committee for Decanal Appointments.

7.1 Selection Committee Recommendation

Selection Committee Recommendation not accepted by Human Resources. A recent recommendation re classification of a PEA member was rejected by HR. In accordance with 5.05(f) of the Collective Agreement, Forde will request a copy of the reasons.