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Frequently Asked Questions | |||
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Click on questions below for answers:
Very good question! Again, covered for what? Volunteers are covered by the University’s liability insurance policy while they are performing authorized services on behalf of the University. Please see the Liability Insurance policy summary for further information.
Is my personal property covered? Generally speaking, the University's coverage does not include your personal property; however, if the property is of a professional nature and is being used at the request of, or to benefit the University, and no other specific coverage applies, then the University will consider this on a case by case basis for such “personal professional property”. Please see the Property Insurance policy summary for further information.
Does the University insure borrowed items? The University insurance will cover items if the loan is authorized by the Department Chair and the following information is provided to the Risk Management and Insurance Department prior to the acquisition of the loan items: a list of each item, its estimated replacement value, make/model # if applicable and the terms of the borrowing. Insurance is on the same basis as for University owned property. Please see the Property Insurance policy summary for further information.
What do I do if University equipment is stolen or damaged in my department? Please see Making a Claim for further details.
How much is the property deductible? Risk Management utilizes deductible system based on the loss scenario. Please see the Property Insurance policy summaryfor further information.
Does Risk Management provide loss prevention recommendations? Yes, contact the Risk and Insurance Analyst for more information.
Equipment purchases should normally be made on the basis of FOB
point of delivery. That is, the vendor assumes the transportation
risk (termed Free on Board or
FOB) for the goods up to the point of destination which is normally to the University's
premises and includes loading/unloading.
What do I do if I am involved in an accident while driving a University vehicle? Please see Making a Claim for further information.
Do I need to purchase the loss damage waiver (LDW) when renting a vehicle? The University requires that all rental vehicles have collision and comprehensive coverage. There are three ways this coverage can be obtained: 1) Paying for a rental with the AMEX Corporate card provides collision/comprehensive coverage on the rented vehicle (where the cardholder is the driver). 2) Purchasing insurance directly from the renting agency. 3) Arranging coverage directly with the Risk & Insurance Analyst.
What authorization procedures should be followed for employees to operate University vehicles? The University’s vehicle fleet insurance policy allows any authorized employee to operate a University owned or business leased / rented vehicle. Any requirements imposed by the rental or lease agreement must be strictly adhered to, for example, minimum age limit, category of license or naming all operators.
Can a personal vehicle be used to transport students and employees?
Yes, but when a personal vehicle is used to transport students
or employees, the insurance on that vehicle is by law the primary
coverage in the event of
an accident, and the University’s insurance becomes excess coverage in
case of a loss.
The owner of the vehicle's insurance responds to the loss or damage. The mileage reimbursement rate includes an insurance reimbursement.
Can contracts be sent to Risk Management and Insurance Department for review? Typically Risk Management and Insurance reviews contracts from an insurance and indemnity perspective. If you contract contains either of these clauses please call the Risk & Insurance Analyst. How do I obtain a certificate of insurance? Please fill out the Certificates of Insurance form which will automatically be sent on to our insurer for approval.
What should I do if I am renting out University premises to a third party? Prior to agreeing to rent out University facilities, the individual or group renting the facilities should have an insurance policy in place and provide a liability certificate (certificate of insurance coverage) with UVic named as an additional insured. In the event of a loss, the renting party's policy will be considered primary and UVic policy secondary. This will protect the interests of the University. Specific limits, terms and conditions should be verified by the Risk & Insurance Analyst.
What are the concerns when I am taking students on field trips? LIABILITY - When you take students off campus for a field trip for a regular academic course, they are automatically covered by the University of Victoria’s liability insurance policy (i.e. any damage they do to the property/people you are going to visit). Please see the Liability Insurance policy summary for further information. If any of the Property Owners you are visiting would like proof of this coverage, please complete the Certificate of Insurance (online form). WAIVERS - If this is for a regular academic course (within Canada) then the University does not ask students to sign waivers. If there are specific dangers or hazards in the area which they are visiting, Risk Management and Insurance can give you an Informed Consent that outlines some of the dangers and hazards so that the students are aware of them.
As an employee what insurance is available to me when I travel on University Business? Workers' Compensation Board - University faculty and staff who are injured while performing University business away from their normal place of work may be eligible for BC Workers' Compensation benefits. Inquiries concerning WCB coverage for specific situations should be made to Occupational Health and Safety. Health Insurance - University faculty and staff covered by the Basic Medical Services Plan and by UVic's Group Extended Health Benefit Plan (EHB) are insured for out of province hospitalization and physician costs. For details please refer to the appropriate Benefits Information Handbook, or contact the Benefits Coordinator in Human Resources. Group Life Insurance - Basic Group Life Insurance, Optional Life Insurance and Accidental Death and Dismemberment insurance are included in UVic's benefit package for eligible faculty and staff. For further details please refer to the appropriate Benefits Information Handbook, or contact the Benefits Coordinator in Human Resources. Travel Accident Insurance - The University provides group accident insurance coverage up to $100,000 in the event of accidental death or dismemberment within 365 days of, and as a result of, an accident occurring while traveling on approved University business. (Excludes everyday travel to and from work.) Please see Travel Accident policy summary for more information.American Express Corporate Card Insurance Coverage - There is $300,000 coverage on the cardholder when public transportation tickets are purchased with the American Express Corporate Card.
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Risk Mgmnt
Risk Management Steering Committee - Risk Ranking (Heat Map) insurance
busi. continuity
Sample Business Continuity Plan Business Continutiy Plan (password required) contracts
procedures
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