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Vancouver Island REGIONAL SCIENCE FAIR
Sunday April 8 – Monday April 9, 2018
1962 – 2018 : 57 Fairs and counting

Deadlines and Schedule

 

Deadlines for the 2018 Spring Fair

On-line Registration: Thursday March 8, 2018
This includes: student info, project info - titles, etc.
              No projects will be accepted after the deadline.

Deadline for receipt of Registration Package: Thursday, Mar 22, 2018.
Check the schedule below and the report format on the rules & project guidelines page.
The registration package was updated on 11 Sep 2017 but changes may be needed for the 2018 fair.

This information returned for registration MUST include:
    • parents’ signatures
    • option selected for ‘permission to leave the premises’
        (from both sets of parents for a dual project)
    • the sponsor teacher’s signature
    • declaration form
All of the above are in the registration package

    • two (2) print copies of the summary report PLUS mail a PDF copy to rmmarx@uvic.ca
      NOTE: The PDF file name must begin with the student's "lastname_firstname"
    • $25 registration fee
         Make cheques out to the Vancouver Island Regional Science Fair

THESE ARE FIRM DEADLINES – NO EXCEPTIONS

No project will be allowed in the fair if your registrations, information package and fees are not complete by the stated deadlines.

Send your completed registration package, obtained on the FORMS page, to the address given on the "Contact Us" page (and in the Information Package). Note that student registration for the 2018 fair will be ONLINE. Students will not receive confirmation following registration - just come to the fair! Only students that are denied entry will be notified.

Fair Schedule and Location – (Get a PDF copy of the Science Fair Schedule )

The Fair will be run in the lobby of Elliott Lecture Wing at the University of Victoria.
You can download a Campus Map (2.5 MB). The Elliott Building is located at grid C4. The nearest public parking is in Lot #1 - grid D4. The MacLaurin Building is in grid B4. The Bob Wright Centre (Earth and Ocean Sciences) is in grid C4 close to the Elliott Building.


TENTATIVE SCHEDULE

Sunday, April 8, 2018
Students
8:00 - 9:30
Exhibit Setup. (Arrive as late as you like, provided your exhibit is set-up by 9:30 am)
Judges
9:00 - 9:30
Judges Arrive. (Get badges, coffee, donuts and find groups in Room 168)
Judges
9:30 - 10:00
Judges Orientation - in Room 168
Students
9:45 - 10:00
Welcome - Student Orientation to Parents and Students - Bob Wright Centre (Earth and Ocean Sciences) B150
 
10:00 - 11:30
Judging - Round 1. Each entrant will see three or more judges.
Students
12:00 - 1:00
Break. Entrants are encouraged to look at other exhibits at the Science Fair
Judges
11:30 - 1:00
Deliberation and Lunch. Judges to rank exhibits and prepare for 2nd round of judging in Bob Wright B150
Specialty Judges
12:30 - 1:00
Registration. Judges for Specialty Awards to get badges and exhibit information in Bob Wright Centre (Earth and Ocean Sciences) B150
 
1:00 - 3:00
Judging - Round 2. Follow-up judging of selected exhibits and judging for Specialty Awards
GENERAL PUBLIC
1:00 - 4:30
Public Viewing of Exhibits
Students
3:00
Elementary grade 4 and 5 exhibitors may leave
 
3:30 - 4:30
Judging - Round 3. Follow-up judging of selected exhibits and judging for Specialty Awards

Monday, April 9, 2018
 
9:00 - 10:00
Special Events for participants in the Elliott Lecture Room 168 (NOTE CHANGE).
 
10:00 - 12:30
School tours and public viewing.
 
12:30 - 1:15
Awards Preparation Student Lunch, proceed to MacLaurin Building after 1:15
 
1:30 - 3:00
Awards ceremony in room A144 of the MacLaurin building.
 
3:30
Top Overall Winners meet with SAYS officials to receive forms for CWSF.
 
4:00
Exhibits dismantled by 4:00pm.

Parents and Teachers

  • Only entrants and judges are permitted in the building during the first round of judging on Sunday from 10:00 - 12:00 . In order to ensure that the participants are judged fairly, everyone else must leave the building. The public is welcome during the 2nd round of judging but must not interfere with judging that may take place from 1:00 - 3:00 pm.

Parents

  • Students will be required to supply their own lunches each day they are on site. Vending machines are also available within the building for snacks.

Students

  • During the judging and at times during public viewing there may be periods when you will be waiting. It is a good idea to bring a book to read or something to work on during this time.

 

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