Judges & Volunteers

Judge & Volunteer Registration for the Science Fair

We anticipate that there will be approximately 150 student participants for the Vancouver Island Regional Science Fair. To evaluate projects and help to run the Science Fair a large number of judges and assistants are needed.

If you have an interest in science and wish to help foster an appreciation of science in students from Grades 4 through 12 register below to help.

The schedule for the Science Fair can be found further down this page. Judges are needed on Sunday morning, and would be expected to evaluate about 5-6 projects as part a team. Some judges may be required in the afternoon as well. It is an enjoyable and rewarding experience.

Judge & Volunteer Registration: Link will be provided soon .

Volunteers for judging Specialty Awards on Sunday afternoon do not need to register, but names should be communicated to the organizing committee.

If in doubt about the registration procedure see Judge & Volunteer Registration Explained (Link will be inserted soon)

Fair Schedule and Location – (Get a PDF copy of the Science Fair Schedule)

The Fair will be run in the Elliott Lecture Wing at the University of Victoria.
You can download a Campus Map. The nearest public parking is in Lot #1 – grid D4. The MacLaurin Building is in grid B4. The Bob Wright Centre (Earth and Ocean Sciences) is in grid C4 close to the Elliott Building.

Science Fair Schedule

Sunday, April 12, 2026 (Tentative)
Students	8:00 – 9:00	Exhibit Setup. (Your exhibit must be set up by 8:30 am, but you must stay at it until the Safety Check is completed)
Judges	8:30 – 9:00	Judges Arrive. Get badges and find groups in Engineering and Computer Science Room 123
Judges	9:00 – 9:30	Judges Orientation – in Engineering and Computer Science Room 123
Students	9:00 – 9:30	Welcome – Student Orientation to Parents and Students – Elliott 168
Judges & Students	9:30 – 12:00	Judging – Round I. Each entrant will see three or more judges.
Students	12:00 – 1:00	Break. Entrants are encouraged to look at other exhibits at the Science Fair
Judges	11:30 – 1:00	Deliberation and Lunch. Judges to rank exhibits and prepare for 2nd round of judging
Specialty Judges	12:00 – 1:00	Registration. Judges for Specialty Awards to get badges and exhibit information in Engineering and Computer Science Room 123
Judges & Students	1:00 – 3:00	Judging – Round II. Follow-up judging of selected exhibits and judging for Specialty Awards
GENERAL PUBLIC	1:00 – 4:00	Public Viewing of Exhibits
Students	1:00 – 4:00	All students should remain near their displays to interact with visitors to the Science Fair
Judges	3:00 – 4:00	Judging – Specialty Awards judging continues

Monday, April 13, 2026 (Tentative)
Students	9:00 – 10:00	Special Events for participants in Elliott Room 168.
GENERAL PUBLIC	10:00 – 12:30	School tours and public viewing.
Students	12:30 – 1:15	Awards Preparation: Student Lunch, proceed to MacLaurin Building after 1:15
Students & Public	1:30 – 3:00	Awards ceremony in room A144 of the MacLaurin building.
Overall Winners	3:30	Top Overall Winners meet with SAYS officials to receive forms for CWSF.
	4:00	Exhibits dismantled by 4:00pm.

Parents and Teachers

Only entrants and judges are permitted in the building during the first round of judging on Sunday from 10:00 – 12:00 . In order to ensure that the participants are judged fairly, everyone else must leave the building. The public is welcome during the 2nd round of judging but must not interfere with judging that may take place from 1:00 – 3:00 pm.

Parents

Students will be required to supply their own lunches each day they are on site. Vending machines are also available within the building for snacks.

Students

During the judging and at times during public viewing there may be periods when you will be waiting. It is a good idea to bring a book to read or something to work on during this time.